Administrative Assistant to the Senior Vice President, Corporate Services
4 weeks ago
Northern College is seeking an Administrative Assistant to the Senior Vice President, Corporate Services in our Corporate Services department. The successful candidate will possess excellent oral and written communication skills, along with, excellent people and customer/client service skills. The candidate will possess advanced computer literacy skills, report writing skills, organizational skills, flexibility, tact, discretion, and the ability to work in a fast-paced, multi-tasking environment. In addition, the candidate must possess good knowledge of budget preparation and financial and administrative systems.
At Northern College, we’re committed to the ongoing success and development of everyone who passes through our learning spaces, whether they be our students, employees or community members. We believe in investing in those who invest in us, constantly working to build a collaborative and friendly working environment while offering top tier benefits and generous pension packages to our eligible full-time employees with purposeful, rewarding work, supportive supervisors and positive, engaged work teams.
Reporting to the Senior Vice President, Corporate Services, the incumbent will provide a variety of administrative support to the office of the Senior Vice President, Corporate Services, and to several of the groups of the Corporate Services division.
What you will be doing:
- Provide a range of confidential executive, administrative support to the office of the Senior Vice President related to the Senior Vice President’s interactions with the Senior Management Team (SMT), Academic Operations Working Group (AOWG), Board of Governors (BOG), and directly coordinates division meetings. Also serves as the administrative assistant for the Academic Operations Working Group (AOWG) on a rotational basis;
- Maintain the Senior Vice President’s schedule, organizes meetings and special events and ensures the Senior Vice President is ready for meetings with appropriate and current documentation for the day’s activities;
- Organize and expedite the flow of work through the office of the Senior Vice President;
- Monitor the implementation of administrative policies, researches and prepares draft policies; and
- Participate on projects and assume responsibilities for segments of projects including the provision of secretarial support to ad-hoc and short-term committees.
A detailed job description is available from the Human Resource Services department.
What you will need to be considered:
- Minimum 2-year diploma in Office Administration – Executive or equivalent;
- Minimum 5 years progressive experience in supporting a senior administrator/executive. A combination of education and related experience may be considered;
- Experience in a collaborative union environment;
The incumbent maybe required to provide a criminal reference check.
As part of Northern College’s action on reconciliation, the College recognizes its responsibility to make a difference through increasing the number of Indigenous employees who work in the academic field.We encourage applicants who identify as Indigenous to apply.
Northern College is committed to an inclusive, barrier-free selection process. To request reasonable accommodation at any time during the selection process, please contact the Human Resource Services department. Information received relating to accommodation needs of applicants will be addressed confidentially.
Northern College values diversity and is an equal opportunity employer.
We thank all applicants for their interest in Northern College, only those to be interviewed will be contacted.
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I hereby declare that the information contained in my application for employment and any additional documents provided during the selection process are true/correct and complete to the best of my knowledge and belief. I understand that any false information or omission may disqualify me from further consideration for employment or if I am hired may result in my dismissal from employment if discovered at a later date.
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