Administrative Assistant- Nuclear Medicine
2 days ago
Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the Division of Nuclear Medicine and Imaging at the General Campus. This temporary position supports attending physicians with office administration, clinic scheduling, and administrative duties related to teaching, research, and clinical practice. Temporary position until approximately February 27, 2027. Rotation/Shifts Days, 8‑hour shifts. Responsibilities Maintains physicians' daily schedule and Outlook calendar, including meetings, appointments, and teleconferencing. Coordinates clinic activities: schedules appointments, notifies patients, and addresses inquiries. Arranges follow‑up appointments, including virtual visits. Produces and completes requisitions and clinical forms, such as legal documentation, medical reports, insurance papers, and WSIB claims. Assists with conference registrations, travel, and accommodation arrangements. Compiles and submits expense claims (travel, honoraria, meeting expenses, legal case opinions). Proofreads documents and composes routine correspondence. Answers phones and responds to messages in a timely manner, evaluating priority and referring when necessary. Updates and maintains physicians' CVs and documentation for professional advancement and annual reporting. Attends meetings, takes and distributes minutes, and assists in meeting preparation. Basic Requirements Community College Diploma or equivalent. Minimum of 3–5 years of related experience. Experience supporting physician research activities. Certificate in medical terminology preferred. Proficient in MS Outlook, Word, Excel and PowerPoint. Experience booking appointments, consultations, procedures and filing patient reports. Meticulous attention to detail. Excellent communication and interpersonal skills. Proficiency in both English and French preferred. Strong organizational, prioritization and time‑management skills to coordinate multiple activities. Good judgment and ability to seek supervisor assistance when needed. Strong problem‑solving abilities. Ability to navigate and populate electronic databases. Ability to handle sensitive and confidential information. Initiative, tact, dedication, diplomacy and a positive attitude. Highly dependable and thorough. Ability to work well with minimal supervision. Clear and concise writing skills. Interested? Apply today If you are passionate about what you do, motivated by improving community health, excited by leading‑edge medical technology, and committed to excellence, quality and patient safety, we would like to hear from you. Please submit an online application for the position you are interested in. We thank all applicants; only those selected for further consideration will be contacted. The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process. Go to www.thinkottawamedicine.ca for more information. #J-18808-Ljbffr
-
Administrative Assistant
2 weeks ago
Ottawa, Canada University of Ottawa Faculty of Medicine Full timeA prestigious medical institution in Ottawa is seeking a Temporary Administrative Assistant for their Nuclear Medicine and Imaging Division. The role involves managing physicians' schedules, coordinating clinic activities, and providing support for research and teaching responsibilities. Ideal candidates should have a Community College Diploma and...
-
Administrative Assistant
2 weeks ago
Ottawa, Canada University of Ottawa Faculty of Medicine Full timeA prestigious medical institution in Ottawa is seeking a Temporary Administrative Assistant for their Nuclear Medicine and Imaging Division. The role involves managing physicians' schedules, coordinating clinic activities, and providing support for research and teaching responsibilities. Ideal candidates should have a Community College Diploma and...
-
Ottawa, ON KH L, Canada Department of Medicine Full timeTemporary Full-Time Administrative Assistant - Nuclear Medicine (General Campus) (Vacant)DescriptionJoin our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Administrative Assistant in the Division of Nuclear Medicine and Imaging at the General Campus. The Administrative Assistant works under the direction of...
-
Administrative Assistant- Nuclear Medicine
2 days ago
Ottawa, Canada The Ottawa Hospital Full timeJoin our dynamic team at the University of Ottawa Medical Associates (UMA) in the Division of Nuclear Medicine and Imaging at the General Campus. This temporary position supports attending physicians with office administration, clinic scheduling, and administrative duties related to teaching, research, and clinical practice. Temporary position until...
-
Ottawa, Canada University of Ottawa Faculty of Medicine Full timeJoin our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Administrative Assistant in the Division of Nuclear Medicine and Imaging at the General Campus. The Administrative Assistant works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic...
-
Ottawa, Canada University of Ottawa Faculty of Medicine Full timeJoin our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Administrative Assistant in the Division of Nuclear Medicine and Imaging at the General Campus. The Administrative Assistant works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic...
-
Part-time Administrative Assistant
3 days ago
Ottawa, Canada Department of Medicine Full time**Part-Time Administrative Assistant - Physical Medicine and Rehabilitation (General Campus)** **Description** Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Administrative Assistant in the Division of Physical Medicine and Rehabilitation at the General Campus. The Administrative Assistant works under the...
-
Director, New Products
3 days ago
Ottawa, Canada BWX Technologies Full time**BWXT Medical Ltd.**_provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Kanata, Ontario, BWXT Medical Ltd. employs over 300 highly-skilled people in...
-
Temporary Administrative Assistant
2 weeks ago
Ottawa, Canada Department of Medicine Full time**Temporary Administrative Assistant - Medical Education** **Description** Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Administrative Assistant for the Medical Education Programs. This role offers an exciting opportunity to utilize your skills in administration in a collaborative environment and...
-
Senior Project Manager, Nuclear Medicine
3 weeks ago
Ottawa, Canada BWX Technologies, Inc. Full timeA leading nuclear medicine supplier in Ontario is looking for an experienced Project Manager to oversee project budgets, schedules, and customer satisfaction. The role requires strong skills in project management fundamentals, client relationship building, and proficiency in English. Applicants should have a Bachelor's degree and at least 5 years of...
