Senior Executive Assistant

Join to apply for the Senior Executive Assistant role at Seaspan ULC Job Description Reporting to the Senior Vice President, Operations, VSY, the Senior Executive Assistant provides administrative support to the Senior Vice President, Operations, the Vice President, Production, and various departments, including Operations, HSE, Security, Facilities, and Planning. Their role ensures efficient office functioning and smooth administrative processes. They coordinate the planning and execution of the leaders’ activities and projects, helping achieve the office’s strategic goals while upholding the highest standards of quality and confidentiality. Key duties include organizing meetings, handling correspondence and communications, managing schedules, arranging travel, and preparing documents and reports. Note: Due to business needs, this position is required to be fully on-site at 50 Pemberton Avenue, North Vancouver. What You’ll Do Provides administrative support to the Operations and Production department and to Executive Support. Coordinates the planning and execution of the office’s operational activities. Ensures smooth operation by developing and implementing procedures, processes, and work tools that align with strategic goals, orientations, and priorities, providing senior management with consistent and high-quality support services. Coordinates and confirms meetings to manage senior leaders' schedules effectively. Keeps member lists up-to-date, prepares and sends invitations and agendas. Also distributes necessary documents and follows up on decisions. Assists senior management in planning and executing priority and strategic initiatives. Leads planning and implementation of administrative activities and projects. Works on complex administrative processes and databases to develop and test procedures that align with organizational needs. Prepares and organizes complex documents using various applications for technological devices, including standard office software. Also, gathers and summarizes data to produce special reports. Coordinates venue, equipment, catering, accommodation, and travel arrangements for participants coming from different locations to ensure the successful execution of a medium-sized event. Partners with facilities to support ad hoc requests, which may include floor plan updates, reporting, and planning. Provides ad‑hoc administrative support to other departments, including training, assistance, and collaboration with administrators within VSY and regional teams across Seaspan. Helps ensure our team has the necessary supplies in the right quality and quantity to perform their duties. Welcomes employees and guests warmly and proactively, while handling office inquiries and coordinating meeting room arrangements. What You’ll Bring Completion of a diploma or degree in business administration or a business‑related field. Executive Assistant experience in a corporate office environment, supporting senior‑level executives. Proficient in Microsoft PowerPoint, Word, Excel, and Outlook, with strong internet research skills, including effective use of search engines. Experience in corporate governance, including documenting minutes and resolutions during meetings and board sessions, managing corporate records and documents, and understanding contracting authorities and signing protocols for legal and banking documents. Excellent written, verbal, and interpersonal communication skills. Embraces responsiveness and availability, sometimes requiring after‑hours support, including weekends, to meet business needs. Highly organized with strong multitasking abilities, capable of prioritizing and managing multiple assignments simultaneously to meet deadlines. Ability to work effectively under pressure in a fast‑paced environment. Advanced knowledge of and technical proficiency with Microsoft Office products and office‑related technology. Easily works with minimal direction and broad guidelines. Ability to maintain discretion and confidentiality. Thorough knowledge of office procedures and standard operational practices. Resourceful and adaptable, with a willingness and ability to take initiative when necessary. A professional with a positive attitude. Why You’ll Love Working Here This is a full‑time, permanent position. With multiple operations and long‑term projects, Seaspan employees enjoy job stability as we look ahead to build ships for decades to come. In addition to an annual bonus and pension plan matching, this role provides you with a very competitive salary in line with the successful candidate’s experience. We also provide a best‑in‑class health and wellness benefits package for this position, including benefits such as extended health care (i.e. paramedical services for massage therapy, speech therapy, mental health coverage, physiotherapy, and more), dental care, vision care, life insurance, medical leave coverage, parental leave coverage, $500 personal spending account, and an Employee Family Assistance Program (EFAP). Free on‑site gym. Parking is included, and to assist those who are using transit, we operate a complimentary shuttle bus Monday through Friday with various pickup and drop‑off points around North Vancouver. Estimated Salary $84,600 - $103,400 annually. In determining final salary, Seaspan considers many factors, including the successful candidate’s skills and experience, as well as position location and internal equity. The final base salary offer will be at the Company’s sole discretion and presented as part of a competitive total compensation package. About Us Seaspan Shipyards is one of North America’s most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life‑cycle maintenance work for Canada’s Coast Guard and Navy as well as commercial vessels including cruise‑ships and deep‑sea vessels. Seaspan Shipyards operations include Vancouver Shipyards, Vancouver Drydock and Victoria Shipyards. This position may involve defense articles and/or technical data regulated by the U.S. International Traffic in Arms Regulations (“ITAR”) and the U.S. Arms Export Control Act. In compliance with ITAR, the successful candidate will be subject to a security clearance through the Canadian Controlled Goods Program as regulated by the Controlled Goods Regulations and Defense Production Act. The successful candidate will be required to maintain their security clearance throughout their employment in this position. Employment Equity Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities. If you require any accommodations at any stage of the recruitment process, please reach out to our Talent Acquisition team at recruit@seaspan.com for confidential support. We are committed to providing an inclusive and accessible environment. Additional Details Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Administrative Industry: Shipbuilding #J-18808-Ljbffr