National Office Administration

Position SummaryAs a key member of our National Administration & Donor Services team, the National Office Administration & Donor Services Coordinator supports staff and donors across Canada and beyond. In this role, you will manage donor communications, gift processing, data entry, customer service, and logistics coordination with our distribution centre.Based in our National Office in Port Coquitlam, you will also assist the BC Fundraising teams and help ensure smooth, efficient office operations. As the first point of contact for donors and supporters, you will deliver warm, responsive service that strengthens relationships and upholds Terry Fox’s legacy of integrity, compassion, and determination.Key ResponsibilitiesAdministrationManage reception, the central phone line, and shared email accountsProcess daily mail and Purolator shipments for National and BC officesSupport seasonal campaigns and special projects (e.g., Fox Family Letters)Process donations, pledges, tributes, and tax receipts for BC FundraisingMaintain accurate donor records in SalesforceProvide administrative support to Community Run, School Run, Philanthropy, and Finance teamsOversee office systems and equipment; liaise with building management and vendorsTrack inventory of merchandise, promotional items, and tech equipmentLogistics SupportServe as the primary contact for customer support and order fulfillment issuesCoordinate shipment resolutions with the Distribution CentreMonitor tracking information and communicate delays proactivelySupport inventory management and generate inventory reportsAssist with manual order uploads and product trackingMaintain documentation and best practices for logistics operationsAct as liaison between TFF staff and the Distribution CentreFinance SupportAssist with reviewing Canada Post and Purolator invoicesManage National Imprest accounts for provincial officesSupport provincial office billing and contract administrationAssist with NSF procedures and specialty donations (EFTs, matching gifts, stocks, major gifts)Support travel administration, including Air Canada and Avion pointsQualifications2-5 years’ experience in administration, customer service, or a fast‑paced office environment; or a diploma in Office AdministrationProficiency in Excel (VLOOKUP, PivotTables), Office 365, and Salesforce (or similar CRM)Experience with office management and logistics coordinationExcellent verbal and written communication skillsHigh attention to detail with strong organizational skillsAbility to manage multiple deadlines and competing prioritiesProactive problem solver with strong initiativeHow to ApplyYour talents, passion, and dedication will help us continue Terry’s legacy and make a lasting impact in the lives of so many. To begin a meaningful new journey with us, please submit a cover letter and resume to careers@terryfox.orgWe are dedicated to employment equity, and we value diversity in the workplace. If you require any accommodation during the recruitment process, please reach out to us.To be considered for this position, applicants must be legally eligible to work in Canada at the time of application. The Terry Fox Foundation is unable to support work permit or immigration applications for this role. Employment is contingent upon the Foundation’s receipt of all required documentation.While we thank all applicants for their interest, only those selected to move forward in our screening process will be contacted. Details regarding compensation, including the salary and benefits package, will be discussed with candidates invited to interview. #J-18808-Ljbffr