Administrative Assistant

4 weeks ago

City of Lloydminster, Canada First Onsite Property Restoration Full time

Join to apply for the Administrative Assistant role at First Onsite Property Restoration. We are seeking to hire a full-time Administrative Assistant to manage the life cycle of construction job files from initiation through to receipt of payment. This position offers a competitive salary, a typical Monday-Friday schedule, and an extended health plan including medical, dental, and vision. Additional benefits include an employee assistance program, educational assistance, professional development, internal growth opportunities, national career movement, and a healthy work/life balance. A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT As an Administrative Assistant, you are an organizational expert You manage multiple job files at one time from initiation through to receipt of payment. You are responsible for the quality of each file in terms of accuracy and completeness combined with making sure that timelines are met. Following our standard operating procedures, you complete data entry, tracking, and updates. If any filing issues occur, you report them to the management lead and assist in providing a plan of action. On a daily basis, you collaborate with Project Managers (PM) and Construction Managers (CM) regarding projects requiring attention and/or approaching deadlines to ensure no slippage in project planning. You continuously review projects to make sure that both the customers' and our standards/key performance indicators are being met. Following up with PMs, CMs, and other stakeholders, you ensure that all tasks and filing of documentation are completed. You provide critical analysis of job performance including job costing, profitability, invoice accuracy, and application of customer standards. To achieve weekly billing goals, you ensure that all invoicing is completed. You enjoy your job as you are never bored and get to work in an exciting fast-paced office Qualifications Intermediate computer skills including ClaimTrak, Word, Excel, Outlook, Xactimate, and XactAnalysis Ability to type at least 50 WPM Basic administrative/accounting math skills Are you able to effectively prioritize and manage your time in a fast-paced environment? Do you have strong verbal and written communication skills? Are you attentive to detail with great administration and record-keeping abilities? If so, you may be perfect for this office position ARE YOU READY TO JOIN OUR OFFICE TEAM? If you feel that you would be right for this Administrative Assistant position, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you We thank all applicants; however, only those selected for an interview will be contacted. Salary: $45000 - $50000 per year We encourage referrals. A referral increases your chances of interviewing at First Onsite Property Restoration by 2x. #J-18808-Ljbffr

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