Executive Assistant Office Manager

3 days ago

Ottawa, Canada Paravel Construction Full time

Job Description We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to our leadership team. This energetic professional will streamline daily operations, manage complex calendars, coordinate projects, and handle a variety of administrative tasks with precision and enthusiasm. The ideal candidate is proactive, detail-oriented, and excels at multitasking in a fast-paced environment. Join us to play a vital role in enhancing executive productivity while enjoying a collaborative and supportive workplace culture. Duties Manage and maintain detailed calendars using tools such as Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and deadlines are accurately scheduled and prioritized. Coordinate and organize meetings, including preparing agendas, booking venues or virtual platforms, and distributing necessary materials. Handle correspondence via email, phone calls, and written communication with professionalism and courtesy, demonstrating excellent phone etiquette. Assist with event planning for company functions, conferences, or team-building activities from inception to execution. Support bookkeeping tasks using QuickBooks for expense tracking, invoicing, and financial record‑keeping. Perform data entry, file management, and document proofreading to ensure accuracy across all administrative records. Provide personal assistance to executives by managing travel arrangements, drafting reports or transcriptions, and handling confidential information discreetly. Oversee office management duties including supply inventory, front desk responsibilities, filing systems, and maintaining a welcoming environment for visitors. Utilize office software such as Microsoft Office Suite (Word, Excel), Google Workspace applications, and DocuSign for document signing and management. Support project coordination efforts by tracking deadlines, preparing reports, and liaising with team members to ensure seamless workflow. Skills Exceptional organizational skills with the ability to prioritize tasks efficiently in a busy setting. Strong proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and office management software. Excellent typing speed combined with transcription skills for accurate note‑taking and documentation. Proven experience in executive administrative support or personal assistant roles with a focus on calendar management and office coordination. Skilled in event planning from logistics to execution ensuring successful company functions. Knowledge of bookkeeping tools like QuickBooks for financial record‑keeping and invoicing processes. Effective communication skills demonstrating professional phone etiquette and customer service excellence. Detail‑oriented proofreading skills to ensure error‑free documents and correspondence. Familiarity with data entry procedures, filing systems (physical or digital), and clerical tasks essential for smooth operations. Computer literacy across various platforms including Microsoft Office Suite, Google Workspace applications, Office experience in front desk roles, and familiarity with electronic signature tools like DocuSign. Join us as an Executive Assistant to empower our leadership team through energetic support that drives organizational success Be well versed in social media and tech savvy to use apps. Role is a full time position 37.5 hours per week. #J-18808-Ljbffr

  • Office Manager

    2 weeks ago

    Ottawa, Canada Centum Financial Group Inc. Full time

    We are seeking a highly organized and responsible Office Manager & Executive Assistant to join our dynamic tech team. This individual will provide key support to our executive team, managing administrative and office duties to ensure our operations run smoothly. **Responsibilities**: 1. Office Management: Oversee the daily operations of the office,...

  • Office Manager/executive Assistant

    4 days ago

    Ottawa, Canada Plum Realty Team Full time

    **About Plum Realty Team**: Plum is a unique group of Real Estate experts composed of reputed agents, supported by leaders in the industry, marketing mavericks and operations staff that all work towards one common goal: To help everyone find their space. The Plum DNA of Advocacy, Innovation and Collaboration are the cornerstones of the foundation that Plum...

  • Executive Assistant

    1 week ago

    Ottawa, Canada Actua Full time

    **About this opportunity** Actua is looking for an exceptional administrative professional to fill the role of _**Executive Assistant to the CEO**_ and to provide additional administrative leadership to our team in Ottawa. This is a unique opportunity to work closely with an influential leader while contributing to the success of the company and gaining...

  • Executive Assistant, Executive Office

    2 weeks ago

    Ottawa, Canada Engineers Canada Full time

    Posting Date: December 2, 2025 Location: 55 Metcalfe Street, Suite 300, Ottawa, Ontario Job Type: Permanent Full-Time Application Submission Date: December 23, 2025 Salary Range: $54,235 to $67,827 About us Engineers Canada exists to provide national support and leadership on behalf of the engineering regulators in Canada to promote and maintain the...

  • Executive Assistant/office Coordinator

    6 days ago

    Ottawa, Canada Sonography Canada Full time

    **About Sonography Canada** Sonography Canada is the credentialing body, professional association and the advocate for diagnostic medical sonographers in Canada**.**We are the single national voice for the Sonography profession in Canada, supporting professional sonographers throughout their careers with: - National entry-to-practice credentialing...

  • Bilingual Executive Assistant, Office of The

    4 days ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Division**: Office of the President **City**:Ottawa, ON **Type of position**:In person 5 days a week **Job Term**: Permanent Full-time (35 hours per week) **Union/Non**: Excluded **Competition**: 24-15 The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada,...

  • Office Manager

    2 weeks ago

    Ottawa, Canada MindBridge Full time

    **About Us** We are a fast-growing artificial intelligence technology company based in Ottawa, Ontario, dedicated to innovation and delivering high-quality solutions. Our team is passionate, dynamic, and collaborative, and we are looking for an experienced and highly organized **Office Manager / Executive Support** to support our headquarters' daily...

  • Executive Coordinator/office Manager

    6 days ago

    Ottawa, Canada CODE Full time

    LOCATION: CODE OFFICES (OTTAWA - Hybrid remote/in-person) REPORTS TO: EXECUTIVE DIRECTOR SALARY RANGE: $52,070-68,000 (depending on experience) SUPERVISES: N/A NOTE: Ottawa-based position - Must be a Canadian resident SUMMARY Under the direction of the Executive Director and working in collaboration with Chief Operating Officer (COO) and the Director of...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Senate of Canada Full time

    About the Senate The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy. As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and...

  • Associate, Executive Office

    2 weeks ago

    Ottawa, Canada The Ottawa Hospital Foundation Full time

    Associate, Executive Office (Administrative Assistant)Join our team to create a better tomorrow for all of usOur Executive Office engages with our most vital partners. Your administrative support will ensure seamless interactions with our donors, volunteers, stakeholders, Foundation team, and much moreIf you have administrative experience, and you:This role...