Administrative Assistant

Priority may be given to the following designated employment equity groups: women, Indigenous Peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

• The Employment Equity Act , which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Ottawa

Organizational Unit: Construction

Classification: AD-3

Tenure: Term

Duration: Various duration between one and three year

Language Requirements: Various language profiles (Bilingual Imperative CBC/CBC, BBB/BBB and/or English Essential)

Work arrangements: Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).

At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.

Discover the possible

Anything is possible at the NRC, named in 2026 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role

We are looking for an Administrative Assistant to support our Construction Research Centre. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The selected candidate provides general administrative support. Some of the duties of the position may include: coordinating meetings (including events and seminars); making and revising travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries.

Other duties associated with this research environment may include procurement, non-salaried worker coordination and time coordinator roles.

The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Experience providing administrative support services such as arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files, or data entry.
• Experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.

Experience in purchasing and/or procurement considered an asset.

Experience using the SAP system, or a similar ERP system, considered an asset.

Condition of employment

Reliability Status

For a Reliability Status, verification of background information over a period of 5 years is required.

Language requirements

Various (Bilingual Imperative BBB/BBB, CBC/CBC, and English)

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