Senior Administrative Specialist

Creating Peace of Mind by Pioneering Safety and Security At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world. Senior Administrative Specialist-Mississauga, ON-(Hybrid) At Allegion, we are driven by a bold vision: redefining safety while empowering our employees to thrive. When you join our team, you become part of a culture that values innovation, purpose, and excellence. This role offers the benefits of our dynamic hybrid work model—combining in‑person collaboration for meaningful moments with the flexibility of remote work. Since hybrid arrangements can vary based on the needs of the individual, team and business, your talent acquisition partner will provide specific hybrid details about this role. We are committed to fostering a healthy work‑life balance and building meaningful connections, ensuring you have the tools, resources, and support needed to excel in any environment. Together, we’ll unlock your potential and create a lasting impact. While this is the current structure and we currently have no plans to change, we reserve the right to make changes to the hybrid schedule as needed at the Company’s discretion. Job Summary: Reports to: VP Sales and Marketing, Commercial Canada A Senior Administrative Specialist provides high‑level, complex support, managing schedules, finances, projects, and staff, acting as a key liaison with high‑level executives and stakeholders, ensuring operational efficiency through advanced organizational, technical (MS Office, databases), and problem‑solving skills. They handle confidential data, prepare complex reports, manage budgets, coordinate travel, and often serve as the primary point of contact, requiring significant independent judgment and initiative. What You Will Do: Manage complex calendars, coordinate meetings, prepare correspondence, and handle confidential information for senior leadership. Oversee office workflow, order supplies, manage equipment, support organizational fleet vehicle administration, and process expenses and invoices. Generate reports, manipulate data in spreadsheets (Excel), and create presentations (PowerPoint). Identify and implement efficiencies in administrative procedures, workflows, and technology use. Support demand generation/channel programs to improve and maintain customer experience. Coordinate, schedule and organize a wide variety of meetings, training programs, workshops etc. Prepare related materials and meeting requirements; coordinate meeting rooms/equipment in setting up training rooms. Quote management/data entry (be support and link between quote management and sales operations). Prepare and provide comprehensive reports for VP Sales and Marketing as required. Perform other general office related duties. Execute the above functions in a timely manner. What You Need to Succeed: Post‑secondary education or equivalent years of related work experience. 3‑5 years’ experience working in a large, complex organization in a senior office administrative role. Strong organization, time management, communication, attention to detail, problem‑solving, and ability to work independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database software. Why Work for Us? You’re seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it.” You’re looking for a company that will invest in your professional development. As we grow, we want you to grow with us. You want a culture that promotes work‑life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work You want to work for an award‑winning company that invests in its people. Allegion is proud to be a recipient of the Gallup Exceptional Workplace Award for the second year in a row, recognizing our commitment to employee engagement, strengths‑based development, and unlocking human potential. What You’ll Get from Us: A commitment to Diversity, Inclusion & Belonging: making a difference and leading with purpose. High energy, influential, cross‑collaborative team environment. Opportunities to leverage your unique strengths through Clifton Strengths testing and coaching. Customized individual development plans and growth maps to help you unlock your full potential and career graph with Allegion. Competitive base salary. Health, dental and other insurance coverage, helping you “be safe, be healthy.” Tuition Reimbursement. Employee Discounts. Community involvement and opportunities to give back so you can “serve others, not yourself.” Apply Today Join our team of experts today and help us make tomorrow’s world a safer place Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you’re excited about this role but your past experience doesn’t align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role. We Celebrate Who We Are Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we’re required to, but because it’s the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team. Allegion is an equal opportunity and affirmative action employer. Privacy Policy. © Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370 #J-18808-Ljbffr