Associate Director
2 weeks ago
HC Global Fund Services, LLC | Full time
HC Global Fund Services, LLC (“HC Global”) is aprivately owned fund administrator serving fund managers and investmentadvisors in the alternative investments industry.
Job Responsibilities
ClientManagement Reporting
- Facilitatesclient coordination and audit communication during US hours of the monthly,quarterly, and year-end financial reporting activities for various hedge funds,fund of funds, venture capital, and private equity fund clients.
- Actsas the point person for the client’s limited partners and shareholdersrequesting assistance on capital account information, subscription andredemption procedures, audit confirmations in coordination with the client’sinvestor relations personnel;
- Directlycommunicates with client’s investment managers and prime brokers and handlesrequests from them;
- Managesclient’s expectations and ensures timeliness and quality of deliverables; and
- Meetswith clients, typically at our San Francisco, New York, or Los Angeles officesor at client office locations, during onboarding or regularly during the yearto discuss client strategic plans and provide two-way feedback.
Middleand Back Office Support for Clients
- Reviewsthe analysis and reconciliation of transactions related to the investmentportfolio, dividends and interest, corporate actions, investor capitalactivity, and monthly financial Net Asset Value (NAV) calculations prepared bysenior associates to calculate monthly Net Asset Values of the fund clients;
- Actsas a project manager on client integrations and new hedge fund launches andreviews initial set-up of funds on all accounting and client management systemssuch as Advent Geneva;
- Ensuresthat daily and/or monthly financial packages for delivery to clients arethoroughly reviewed, including monthly income statements and balance sheets,capital statements, financial and ownership ratios of investors, etc.;
- Analyzesand resolves various accounting and reporting issues identified during dailyand month-end processes;
- Meetswith engagement team members on a weekly basis to discuss the status of all theaccounts, the game plan for the week to meet any deadlines, and resolve anyissues or questions raised by engagement teams;
- Reviewsmonthly billings for the clients assigned and ensures that all completed jobsare properly billed;
- Identifiesany out-of-scope work from the regular engagements and ensures proper billing;
- Directlycoordinate Cash Managementand Anti-MoneyLaundering (AML) procedures with Investor Relations.
- Reviewsdrafts of client financial statements and coordinates the year-end auditprocess with the auditors on behalf of the clients; and
- Coordinateswith tax personnel for funds or clients that are also being handled by the taxgroup of HC Global in terms of completeness of book allocation files andsupporting documentations.
FirmManagement Responsibilities
Managing Director Support
- Assiststhe Firm’s managing directors in the San Francisco, New York and Los Angelesoffices in developing solutions to streamline the client reporting process;
- Meetswith the respective client servicing managing directors and discusses timeline,issues and concerns relating to client accounts;
- Ensurestimely delivery of reports and other deliverables to client servicing managingdirectors for final review and prior to distribution to clients;
- Closelymonitors the status of client deliverables and ensures that clients are timelybilled and when billed, that the billings are timely collected;
- Assistin the Firm’s business development efforts by tracking the status of potentialclients on a daily basis and meets with existing clients for potentialadditional services and/or new potential clients.
People Management
- Workswith Human Resources to recruit, interview, and hire qualified candidates for alloffices;
- Plansglobal staffing requirements vis-à-vis number of clients and allocatesresources to teams in different offices;
- Preparesstaff work schedules for each fund assignments, schedules need for overtimework, and ensures that staff members are being utilized according to theircapacity and areas of expertise;
- Reviewstimesheets of the staff ensuring that all hours are in line with the budgetedhours and the staff’s output;
- Developsstaff thru regular coaching and provides timely performance evaluations,communicates job expectations, and monitors staff’s performance progression;
- Managesteam conflicts, staff attendance, and behavioral issues and comes up withappropriate disciplinary actions, if need be; and
- Attendsto seminars, onsite-trainings, and webcasts on technical or accounting updatesconducted by the AICPA and industry organizations. Learnings from suchactivities are in turn, passed on to the teams in different offices byconducting quarterly or annual trainings on technical or accounting updates.
- Coordinates and manages process andtechnology team projects and initiatives;
- Coordinates and helps resolve Software(Geneva, etc.) related issues outside the scope of IT team;
- Identifies and coordinates trainingneeds of the team for accounting software used;
- Performs administrative duties inmaintaining Geneva software such as account requests, portfolio management etc.;
- Coordinates and identifies possibleprocess improvement initiatives.
- AssistManaging Directors based on needs, from time to time.
Job Specifications:
- Graduate of Bachelor’s degree in Accountancy;
- Must be a Certified Public Accountant (CPA), Chartered Accountant (CA), Chartered Financial Analyst (CFA) or Chartered Alternative Investment Analyst (CAIA);
- Has at least 8 to 10 consecutive years of experience in Fund Admin Accounting, compliance, US taxation, and other business-related activity; 5 to 7 years of which as Manager or Senior Manager;
- Strong financial reporting, regulatory compliance, and tax skills;
- Ability to develop business relationships, both within and outside of the Company;
- Excellent interpersonal, communication, and organization skills;
- Computer proficient, with advanced MS Excel skills.
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