Executive Assistant, Corporate Legal

1 week ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.About The RoleWe’re looking for an Executive Assistant to join our Corporate Legal teamWhat You’ll Do HereProvide executive support to two Vice Presidents, Legal Corporate Affairs, which includes managing and organizing their calendars, making travel arrangements, scheduling and attending meetings as required, recording minutes, completing and filing expense reports, writing correspondence, etc.Support the entire Montreal Legal team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment and distributing mail.Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.Run confidential reports, create PowerPoint presentations, Word documents, and Excel spreadsheets on results.Assist with the annual budgeting process.Provide backup support to other Executive Assistants.What You Bring To The TableCollege diploma in administration or secretarial studies or equivalent combination of education and experienceMinimum of three (3) years experienceDemonstrates exceptional attention to detailStrong business acumen and professionalismAble to handle multiple competing priorities and deadlinesProactive, self-motivated, and demonstrates initiativeProficiency in MS Office (Word, Excel and PowerPoint)Excellent communication skills, both written and verbalBilingualism (English/French) is required. Needs to interact on a regular basis with colleagues across the country.No Canadian work experience required however must be eligible to work in Canada.What We OfferOur hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.Working Here Means You'll Be Empowered To Be And Do Your Best Every Day. Here Is Some Of What You Can Expect As a Permanent Member Of Our TeamA financial rewards program that recognizes your successAn industry leading Employee Share Purchase Plan; we match 50% of net shares purchasedAn extensive flex pension and benefits package, with access to virtual healthcareFlexible work arrangementsPossibility to purchase up to 5 extra days off per yearAn annual wellness account that promotes an active and healthy lifestyleAccess to tools and resources to support physical and mental health, embracing change and connecting with colleaguesA dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programsInclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunitiesInspiring leaders and colleagues who will lift you up and help you growA Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.We are an equal opportunity employerAt Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.Learn more about our recruitment process and your candidate journey here.If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesInsurance, Financial Services, and Software DevelopmentReferrals increase your chances of interviewing at Intact by 2xSign in to set job alerts for “Executive Assistant” roles.Executive Assistant - ICRH (Research Institute)Office Manager (Maternity Leave Replacement, 12 Months)SITE OFFICE MANAGER — ALL LOCATIONS (continuous recruitment)Executive Housekeeper Assistant Club Med Resort Canada or overseasHuman Resources and Office Manager (Saint-Laurent)We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr