Billing Specialist/Project Accountant

Overview 1 week ago Be among the first 25 applicants Essential Responsibilities & Duties Effectively communicate with Project Managers regarding contract documents, change orders, other project modifications, approvals, and any additional services related to billing. Open projects, proposals and clients in an enterprise software system. Review contracts for the financial related terms and conditions, ensure they are clearly and accurately represented on the Project Opening documentation, and inform Project Managers of any discrepancies. Process draft invoices and all related documents through an electronic billing system. Prepare final invoices for all billable projects, including all applicable backup. Upload final invoices to client billing portals if needed. Maintain electronic filing and archiving of project-specific documents, including project opening forms, contracts, proposals and budget changes. Maintain a continuous line of communication to clear any open items. Ensure that appropriate approvals are obtained in accordance with company policies. Research and reconcile project-related issues, identify cause of project variances and clear when possible. Support and assist Project Managers. Perform additional assignments, as directed by the Billing Manager and Supervisors. Communicate and coordinate with the local offices. Minimum Qualifications Degree in accounting or business preferred. Intermediate to advanced computer literacy, including experience in spreadsheets and accounting software. Prior billing experience, preferable with at least 2‑3 years in an A/E environment. Knowledge of BST Enterprise Software or other accounting platforms, a plus. Thorough knowledge of standard contract terms. Ability to work well with others under deadline situations and respond to changes in priorities. Good written and verbal communication skills and strong organizational skills. Ability to work independently, take initiative, set priorities and see projects through to completion. Employ problem‑solving skills and analysis, reporting problems to the Billing Manager or direct supervisor as necessary. Strong service orientation. Ability to multi‑task is a must. Company Overview Some of the world’s most pressing problems – from climate change to sustainable development, critical infrastructure, and the future of our energy supply – need our brightest and most diverse minds working together to create safer, more resilient communities for tomorrow. With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. We are employee‑owned, employee‑focused and committed to a flat leadership structure, career development, competitive total rewards, flexible work arrangements, and more. Benefits Package Includes Market‑Competitive Compensation with eligibility for an Annual Performance Bonus Comprehensive Benefits Program – Medical, Dental, Vision, Life, Disability and More Well‑Being Program and Paid Parental Leave Commuter Benefits Hybrid Work Schedules and Cell Phone Stipends GEI University with Continuing Education Assistance and Tuition Reimbursement Connecting Conversation Program focused on Professional Development and Advancement Support and Financial Rewards for Publication Awards, Professional Dues, and Licenses Paid Holidays and Generous Paid Time Off Program Rewards and Recognition GEI‑Funded Profit Sharing and 401(k) Opportunity to be an Owner and Shareholder Vibrant Culture focused on Partnership, Sustainability, Giving Back and Inclusion And More… Physical Job Requirements Settled for 8, 10, or 12 hours per day with occasional pacing of work. Light and medium lifting up to 10 lbs, minimal climbing, tending to sitting posture, and occasional keyboard use. Vision near/far tested. Seniority Level Entry level Employment Type Full‑time Job Function Accounting/Auditing and Finance Industry: Civil Engineering Location Listowel, Ontario, Canada CA$70.00‑CA$80.00 GEI is an AA/equal opportunity employer, including disabled and veterans. #J-18808-Ljbffr