Practice Manager

OverviewP3 Veterinary Partners in Kamloops is seeking an enthusiastic full-time Practice Manager to join our amazing team. The Practice Manager will provide onsite leadership and oversight of the veterinary health care team to ensure that high-quality care is provided to our patients and their people.Experienced RVTs encouraged to apply This is the perfect opportunity for an experienced RVT that would like to continue applying their RVT skills and simultaneously assume managerial responsibilities.If you’re searching for a welcoming environment where you will be appreciated for your contribution to a team of really supportive people, and you possess a disposition towards leadership – we want to hear from youPeople managers with experience in the veterinary industry, dentistry (dental), ophthalmology, physio, chiro, accounting, or a related professional service focused on customer service are also encouraged to apply.The successful candidate will be scheduled for an average of 40 hours per week over 5 days.Key Duties & ResponsibilitiesProvide onsite leadership and oversight of the veterinary health care team in order to maximize overall business performance of the hospitalLead the continuous improvement of the quality of customer service and medical careEnsure smooth communication throughout a client’s visit. Work alongside the Medical Director to resolve client concernsOversee that all client communication such as welcome letters, sympathy cards, and newsletters are sent in accordance with Hospital protocols & approved timelinesImplement team scripting, in-Hospital marketing, and social media content to help capture new clients, bond current clients, increase referrals, and generate community goodwillMeet client needs for timely veterinary care. Tracks new clients/patients, frequency of visits, and achieves predetermined goals for appointment and surgery fill ratesEnsure team has sufficient and appropriate resources to deliver exceptional patient care.Understand and help manage the financial drivers of the hospitalEnsure Cost of Sales as a percent of revenue is in line with budget. Maintain reasonable levels of inventory and put plans of action in place to eliminate bulk ordering and expired goodsWork with Regional Manager and Medical Director to review a specific operating budget and hospital business planWork with Regional Manager and Medical Director to prioritize equipment and facility needs. Assist with sourcing and purchasing as neededPrepare financial, bookkeeping, and accounting reportsKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsFollow and adhere to the monthly schedule authorization and predict staffing needs. Verify that the financial health of the Hospital supports planned new hiresAct as a positive role model, using a collaborative approach and assuming positive intent. Set others up for success and foster open, proactive, and cooperative relationshipsCollaborate with Regional Manager and Medical Director to recruit, mentor and retain a team with an emphasis on accountability, high morale, collegiality, effective teamwork and high moral standardsResponsible for advertising, resume screening, interviewing, reference checks, and extending offers for support-staff positionsMonitor and discuss the Key Performance Indicators for hospital and team member performance with Regional Manager and Medical Director and implement an action plan where necessaryMeet expectations and timelines determined by Regional Manager in relation to hospital initiatives. Hold the team accountable on job responsibilities and deliverablesReview feedback with Regional Manager from data management and reporting platforms. Implement actionable strategies to elevate patient care and capture revenue in areas such as bonding rates, reminders and forward bookingEnsure that fee schedules are current, revenue category budgets are achieved, and shorts are investigated. Monitor fee capture and discounting to ensure reasonable and appropriate valueConsistently uses the resources available (Vet Success, PIMS, ALLYDVM etc.) to analyze and make effective actionable decisions that impact operations including, but not limited to, asset purchases, new hires, rate changes, and conflict resolutionWork with Home Office to ensure that all voluntary and mandatory controls, standards, requirements, rules & regulations are followed & any training needed is conducted (Employment Standards, CVO, AAHA, WHMIS, OHS, Xray etc)Ensures the hospital team is able to succeed in their duties by providing coaching, development, training, mentorship and education as requiredWhen Reception coverage is needed: the Practice Manager will assist with clerical and reception duties, client and in-patient intake and discharge duties, schedules, appointments, answers questions, and maintains front office and exam room flow.EducationA minimum of two years of experience providing onsite leadership and oversight of a veterinary or medical health care team is preferredEducation and training in business administration preferredIn-depth understanding of Human Resources and proven experience leading and innovating practices preferredA vision to foster an inclusive, employee-centric cultureExperience developing strategic and multi-year business plans, resource forecasts, and in managing operational budgetsExperience with coaching, conflict resolution, and performance managementProven ability to build and nurture relationships at all levelsAbility to influence and communicate in a clear and effective mannerAn approach that is progressive, strategic, humble, and achievement orientedExemplary oral and written communication skillsTotal CompensationWe recognize how critical RVTs are to providing the best possible medical, surgical, and preventative medicine. We prove this by supporting your personal, financial, and professional growth through:Competitive SalaryA Comprehensive Health Benefits Package (Medical, Dental, & Vision premiums paid by clinic)Professional Services coverage (chiropractor, massage therapist, physiotherapist, and more)Enhanced Mental Health Practitioner CoverageP3 Pawsitive Health & Lifestyle Spending AccountRRSP MatchingBonus PotentialUnlimited Continuing Education (CE) funds for advanced professional development plus three days of paid leave to attend CEPaid Licensing & Membership DuesEmployee Assistance ProgramPaid Vacation timePaid Personal/Sick DaysUniform AllowanceRelocation Allowance to help with moving expenses can be arranged for out-of-town candidatesIf you are looking for a progressive environment where each individual is heard, and recognized for their unique contributions, we'd love to talk.We are an equal opportunity employer and are committed to providing a respectful, inclusive, and diverse workplace. If accommodation is needed, please contact jobs@p3vetpartners.ca.Sumbit your CV to Matt at jobs@p3vetpartners.ca today #J-18808-Ljbffr