School Administrator

Ashwood Glen is a forward-thinking private school in Burlington offering a unique blend of Montessori education in the early years and the globally recognized International Baccalaureate Primary Years Programme (IB PYP) in the elementary grades. Our mission is to nurture confident, curious, and compassionate learners who are prepared to thrive in an ever-changing world.Joining Ashwood Glen means becoming part of a warm, collaborative, and mission-driven school community that genuinely values its staff. Our school culture is rooted in teamwork, professionalism, and a shared commitment to educating the whole child. We prioritize continuous learning—offering opportunities for professional development, IB training, mentorship, and growth within the organization.If you are passionate about education, thrive in a supportive environment, and want to make a meaningful impact in the lives of young learners, Ashwood Glen is a place where you can truly grow and thrive.Position OverviewThe School Administrator plays a central role in ensuring smooth day-to-day operations and supporting the overall success of the school community. This position provides administrative, admissions, and communications support, while fostering strong relationships with students, families, and staff.The ideal candidate is highly organized, student-centered, warm, and proactive dedicated to ensuring a positive experience for families from their first inquiry through their ongoing learning journey at the school.Key ResponsibilitiesCommunication & Community RelationsServe as the first point of contact for families, visitors, and vendors, ensuring a welcoming and professional environment.Manage all incoming calls, emails, and inquiries; respond promptly and redirect as appropriate.Maintain school calendars, schedules, announcements, and attendance records.Prepare and distribute weekly communications, notices, and event updates to families.Support teachers and staff with communication, printing, materials, and logistics.Admissions & Enrollment SupportManage the full admissions cycle including inquiry management, follow-ups, scheduling tours, documenting applications, and assisting with offer packages.Greet and host prospective families, providing an informed and warm introduction to the school.Maintain admissions databases/CRMs with accurate and updated records.Track assessment outcomes and ensure results are entered into the admissions database accurately.Prepare all admissions correspondence, including offer letters, decision letters and follow-up communicationAssist with organizing open houses, information sessions, and new parent onboarding.Work closely with the Director/Head of School to ensure a smooth and positive admissions experience.Actively contribute to meeting annual enrollment targets and supporting retention of new applicants.Lead and participate in local recruitment initiatives, including education fairs, community events, business networking sessions and targeted outreach campaigns.Build meaningful relationships with local leaders, organizations, and service providers that can support outreach, marketing, and student recruitment efforts.Parent Relations & Family SupportAct as a consistent, supportive liaison between the school and families.Communicate with parents regarding attendance, schedules, documentation, and student needs.Support parent engagement initiatives, meetings, events, and school celebrations.Handle sensitive matters with professionalism, confidentiality, and empathy.Ensure parents feel informed, welcomed, and confident in their child’s school experience.Administrative & Operational CoordinationAssist the Director/Head of School with forms, reports, documentation, and compliance tasks.Maintain organized digital and physical filing systems for students, staff, and school operations.Coordinate with custodial and maintenance teams regarding facility needs and event setups.Support Ministry, licensing, and IB compliance documentation as required.Provide administrative support for school events, activities, and academic field trips, including logistics and family communication.Position RequirementsEducation & ExperienceBachelor’s degree in a relevant field such as Education, Marketing, Business Administration, or a related discipline.A minimum of ten years of experience in administration and admission management within the education sector—preferably in an elementary school.Mandatory: Prior experience in school admissions.Strong business acumen and a solid understanding of enrollment strategy.In-depth knowledge of the Ontario education system and admissions processes.Exceptional communication and interpersonal skills, with the ability to build meaningful relationships with diverse stakeholders.Highly organized with strong project management skills and keen attention to detail.Proficient in admissions software, CRM systems, databases, and Microsoft Office Suite. #J-18808-Ljbffr