Administrative Assistant
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Excel Society
10216 124th St NW
Edmonton, AB T5N, CAN
Description
Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We are seeking a dynamic Administrative Assistant to join our team and play a key role in supporting our employees, students, managers, and organizational initiatives.
Hours of Work : Mon - Fri 8:30a - 4:30p flex (75 hours biweekly)
Key Responsibilities:
- Complete required pre-screening, schedule interviews and complete reference checks.
- Prepare employment offers, onboarding packages, and employee documentation.
- Maintain confidential personnel files and HR records.
- Update employee profiles, training records, and qualification reports.
- Support employee communication and respond to HR inquiries professionally.
- Provide reception services, answer phones, and manage incoming emails and correspondence.
- Coordinate schedules, meetings, room bookings, and office logistics.
- Prepare reports, presentations, letters, and other business documents.
- Maintain filing systems and ensure accurate record keeping.
- Order and monitor office supplies and equipment inventories.
- Assist applicants and participants with program information and enrollment processes.
- Maintain training, certification, and student records.
- Coordinate course schedules, class lists, and instructional materials.
- Support preparation and distribution of certificates and completion records.
- Liaise with students, instructors, staff, and external agencies.
Requirements:
- Diploma or Certificate in Human Resources, Business Administration, Office Administration, or related field.
- Experience in human resources, administrative support, or office management.
- Proficiency with Microsoft Office applications and database systems.
- Experience working with confidential information.
- Excellent communication and interpersonal skills.
- Strong organization and attention to detail.
- Ability to prioritize competing deadlines.
- Ability to work independently and collaboratively.
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