Coordinator, Information Technology

Coordinator, Information Technology – Rexall Pharmacy Group Ltd. Reporting to the Sr. Director of IT, the IT Coordinator is responsible for supporting and coordinating the daily operations of the IT Department, ensuring smooth functioning of administrative, operational, and logistical activities including staff time and attendance tracking, purchasing and invoicing, vendor management, office supply management, catering arrangements, and other activities required to support the department’s overall efficiency. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast‑paced environment. Benefits A total rewards package meant to enhance your work‑life flexibility Fully utilizing your talent Professional growth and development via challenging projects and assignments Warm and fuzzy feelings knowing you have helped your community, your team, the business and social causes through the Rexall Care Network Key Responsibilities Time & Attendance / Payroll Record and submit payroll bi‑weekly. Send submission reminders. Follow up on missing/non‑compliant submissions. Obtain approval for overtime and on‑call hours. Adjust timesheets for approved absences. Purchasing and Invoices Obtain senior approval for purchases and invoices. Track corporate credit card spend and ensure monthly balance paid. Maintain purchase orders, invoices, and receipts; reconcile statements. Investigate discrepancies and escalate as needed. Ensure invoices are tied to correct cost centre or charge code. Issue Purchase Orders in JDE. Vendor Management Setup new vendors in JDE, create new accounts. Update and maintain IT vendor/contractor database. Obtain and file fully executed copies of contracts. Day‑to‑Day Operations Maintain general stock of office supplies for IT staff. Manage shared resources, maintain sign‑out sheets. Coordinate new hire orientation and workstation setup. Order business cards. Secure company assets. Coordinate catering for meetings and training sessions. Water and maintain plants in IT area. Assist Facilities Department with general areas. Support IT teams with coordination for annual audits (PCI Compliance). Ensure mandatory iLearn trainings are up to date. Track and update Quarterly IT Enterprise Scorecard. Provide leadership with project status updates. Support tracking spend and transactions for large Capital projects. Organise quarterly Town Halls, coordinate rooms, seating, audio‑visual, catering, clean‑up. Perform other duties as assigned. About Rexall At Rexall, we are better together. We serve our customers, partners, and patients best—when everyone brings their true self to work. Our connected, inclusive culture celebrates our lived experiences, backgrounds, expertise, and self‑expression to let us win as one team. Leveraging our differences distinguishes us and brings out our best performance. Are you #ALLin? Disability & Accessibility Statement Rexall Pharmacy Group is committed to providing an accessible environment for all of our customers, employees, and job applicants. Rexall Pharmacy Group will make available to any selected applicants’ accommodations and/or accessible formats should they require. Candidates are encouraged to discuss any accommodation they may need in order to allow for the most effective selection process. Job Details Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Information Technology Industry: Retail Knowledge, Skills and Experience 3‑5 years experience in executive support and IT operations. Exceptional organizational skills; ability to track and manage a high volume of critical activities. Maintains a high degree of discretion and confidentiality; ability to use diplomacy, discretion, and judgment in giving out information and referring callers. Strong communication skills, both written and verbal; effectively communicate to all levels within the organization as well as vendors/suppliers. Possesses confidence to take charge of issues, make critical decisions, and take necessary action. Expert proficiency in Microsoft Office suite (Word, Excel, PowerPoint). Expert proficiency in Lotus Notes. Knowledge of JDE financial system and UKG (Kronos) application. Strong interpersonal skills; highly motivated and directed. Flexible and adaptable with the ability to multitask. Strong customer service orientation. Experience working in a team‑oriented, collaborative environment. #J-18808-Ljbffr