Project Services Advisor

1 week ago

Edmonton, Canada GHD Full time

Project Services Advisor – GHD Join to apply for the Project Services Advisor role at GHD. Location: Edmonton, Alberta, Canada Salary: CA$80,000.00-CA$85,000.00 Who are we looking for? We are looking for a Project Service Advisor with strong experience handling project accounting, invoices, cost estimate spreadsheets and timesheets, preferably in a professional services / engineering consulting firm. This position is classified as regular part‑time (3 days a week) and can be based in our Edmonton or Calgary office. Job Description Contract Review and Approval Review draft contract for invoicing terms, project costing, and other financial specifics such as retention/retainer, prevailing wage, sub‑consultant, charge rates, unit pricing, etc. Project Team Involvement Provide historical project data Provide charge rate and related data for fee estimates and project proposals Primary point of contact with outside client accounting staff to assist with project financial data inquiries Provide exceptional customer service to all clients ensuring happiness with financial services. Project Setup / Maintenance Review project set‑up to ensure accuracy Update/maintain client billing information Review and maintain accurate project costing for revenue recognition Reconcile, inactivate, and close project data Client Setup Provide assistance, when vital, with new/existing client approvals/submittals Review client billing data for invoicing requirements Timesheets Confirm project costing data Assist Accounts Receivable Specialist by providing billing data when necessary Assist Project Managers with collection calls on outstanding debts Update MIS with collection data when received Client Invoicing Distribute draft invoices to Project Managers Review/input unit pricing data as required Produce accurate and timely client invoices (internal and external) Ensure all required backup documentation accompanies client invoices Mail/email or upload all client invoices Promote and establish point of contact with client accounting staff on project financial and invoicing matters Archive client invoices Provide exceptional customer service to improve client experience and happiness What you will bring to the team Minimum of two years accounting experience preferably with a professional services firm Minimum of one year experience with invoices, cost estimate spreadsheets and timesheets Proficient in Microsoft Office Suite including MS Word, MS Excel, MS Outlook, Adobe Acrobat Must have excellent verbal and written communication skills Strong editing/proofreading skills Ability to work independently, as well as with others Excellent interpersonal skills and ability to prioritize multiple tasks Seniority Level Associate Employment Type Part-time Job Function General Business, Finance, and Accounting/Auditing Industries Civil Engineering and Environmental Services Referrals increase your chances of interviewing at GHD by 2x. EEO Statement As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process. #J-18808-Ljbffr

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