Accounting Office Assistant--Vancouver

3 weeks ago

Vancouver, Canada Fairleigh Dickinson University Full time

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The Accounting Office Assistant provides diversified accounting support to various FDU Vancouver campus departments. Responsibilities include, but are not limited to, purchasing and accounts payable activities, contract routing processes, agent contracts and payments, student tuition payments and other bursarial functions.


The Accounting Office Clerk reports to the Vancouver Campus Deputy Executive and is supervised by and receives day-to-day work direction from the Vancouver Accounting Office Clerk. The incumbent receives general oversight and supervision concerning methods, procedures, and policies from the Finance Department at Metro.

Principal Duties:

1. Oversees proper coding of student financial transactions.

2. Posts student payments received to student accounts in Colleague.

3. Generates reports for payments received through Flywire and Touchnet.

5. Emails payment receipt acknowledgements to students.

6. Initiating the initial steps of the student tuition refund process.

7. Fulfills a variety of bursarial functions including processing payments, processing refunds, preparing and depositing daily receipts, and processing expense and petty cash reports.

8. Performs other duties as assigned by the Vancouver Campus Deputy Executive, the Vancouver Accounting Office Clerk, or the Finance Department.

9. Investigate and solve unprocessed wire payments with student, wire service and/or the MIS department.

10. Investigate and solve missing wire transfers and/or missing notification of payments.

11. Manage tuition payments: monitor and reconcile student accounts, collect cheques from agency, update accounts.

12. At the end of each term, identify and collate accounts in arrears to be sent to collections.

13. Tabulate and issue annual T2202 and T4A forms.

14. Review and verify GuardMe insurance invoices. Investigate discrepancies with Student Services, Enrolment Services and GuardMe.

15. Provide status information for students who inquire about tuition refunds.

Standards:

1. Knowledge of department policies and procedures, and capable of communicating and applying the same, particularly related to accounts payable and purchasing financial transactions, recording and reconciliation, bursarial functions, and bank deposits.

2. Capable of accurately working with numbers; maintaining data bases, records, and files; and generating accurate reports.

3. Detail oriented; maintains consistent high standards of accuracy and efficiency.

4. Prioritizes tasks and assignments without close supervision.

5. Displays a high level of maturity and discretion in handling and protecting confidential financial information.

Required Qualifications:

1. High School or GED required.

2. A two-year diploma in Bookkeeping or Accounting required.

3. One year of work experience post-graduation. Previous experience at an educational institution is an asset.

4. Proficiency in Microsoft Office Suite (Excel and Word).

5. Working fluency in oral and written English.

6. Strong interpersonal communication skills.

7. Can work independently with minimal supervision, works effectively within a team and can set priorities to meet deadlines.

8. Canadian residency or valid work permit required.

9. Employment is contingent upon a satisfactory background check. Candidates for hire will be required to sign a waiver authorizing the background check.

Preferred Qualifications:

Posting Date:

Posting Date: 02/05/2024

Special Instructions to Applicants:

Application Types Accepted:

Application Types Accepted: Application for Employment

Supplemental Questions
  • Are you legally eligible for employment in Canada? Verification will be required upon employment.
    • Yes
    • No
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