Administrator (New Grad)

Location: Ottawa, CanadaThales operates in fast‑changing markets, and customers worldwide rely on our innovative solutions for aerospace, transportation, defense, security, and space. Ottawa is a global technology leader and our Ottawa office is a major supplier to the Canadian Armed Forces and the Canadian Coast Guard.Administrator (New Grad)Ottawa, ON (Hybrid)Position SummaryThales Canada Defence & Security (TCDS) seeks an Administrator to support clerical and organizational tasks, ensuring smooth business operations. The role involves responding to inquiries, creating reports and presentations, coordinating events, and supporting various business initiatives. Strong organization, communication, attention to detail, and multi‑tasking are required.Essential Functions Respond to basic day‑to‑day inquiries on onboarding/off‑boarding logistics (IT, security, facilities, etc.) and direct them to appropriate policies and procedures. Assist with preparation of email correspondence, memos, and presentations. Update and maintain sections of the TCDS SharePoint site. Support local employee onboarding and off‑boarding logistics and tasks. Prepare reports and consolidate information for the TCDS HR Director and senior management. Participate in and support business projects and programs as assigned. Drive completion of key compliance and localized activities through regular reporting and follow‑up with stakeholders. Coordinate site events, information sessions, meetings, and training sessions, including room scheduling, catering, agenda creation, printing, and distribution of meeting materials. Plan and coordinate localized visits with function‑specific corporate visitors.Minimum Requirements Education & Experience: Diploma in Office Administration or equivalent. Previous administrative experience is an asset. Highly proficient in SharePoint and Microsoft Office (Excel, Word, PowerPoint, Outlook). Skills & Competencies: Strong organizational skills and attention to detail. Strong interpersonal and communication skills with a service‑oriented mindset. Aptitude to interpret and disseminate information about company policies and procedures. Ability to multi‑task and prioritize in a fast‑paced environment. Ability to maintain confidentiality and handle sensitive information professionally. Strong team player and willingness to help as required. Promotes collaboration and cooperation among other departments. Be the company ambassador, projecting a professional and ambassadorial attitude. All applicants must be able to obtain a Canadian NATO Secret security clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR Program.Preferred Qualifications Post‑secondary education in Human Resources, Business Administration, or related field. Experience with business systems (Workday, SAP, Oracle). Bilingualism (French/English).Total Target Compensation (TTC)Target Cash (TTC): 46,903.85 – 75,521.65 CAD annually.Benefits Company‑paid Extended Health, Dental, HSA, Life AD&D. Short‑term Disability, Cancer Care Program, travel insurance. Employee Assistance Plan and Well‑Being program. Retirement Savings Plans (RRSP, DCPP, TFSA) with company contribution and match (no vesting period). Paid holidays, vacation days, and sick leave. Voluntary Life AD&D, Critical Illness, Long‑Term Disability. Employee Discounts on home, auto, and gym membership.Equal Opportunity & AccessibilityThales is an equal‑opportunity employer that values diversity and inclusivity. We are committed to providing accommodations throughout the interview process. Applicants who require accommodations will be asked to advise us upon interview invitation. All accommodation information will be treated as confidential and used only for the purpose of providing an accessible candidate experience.Security Clearance & Controlled InformationThis position requires direct or indirect access to hardware, software, or technical information controlled under the Canadian Export Control List, Canadian Controlled Goods Program, Canadian Industrial Security Program, US ITAR and/or EAR. All applicants must be eligible or able to obtain authorization for such access, including the Canadian Controlled Goods Program and a Canadian NATO Secret clearance. #J-18808-Ljbffr