Project Administrator

Posted Thursday, November 6, 2025 at 5:00 AM The Opportunity The Project Administrator plays a key role in driving the success of a diverse range of initiatives across our organization. This position goes beyond traditional administration — it’s about contributing to meaningful projects that shape our operations, spaces, and partnerships. As an integral member of the Procurement and Operations team, you’ll support all phases of project delivery — from capital budgeting and workplace planning to pre‑construction, design development, and project completion. You’ll streamline processes, administer data, and ensure seamless execution across multiple departments. full-time, in-office role (five days per week) designed for someone who thrives in a collaborative environment and takes pride in precision, organization, and follow‑through. Responsibilities will include, at a minimum: Report to the Director of Capital Projects & Procurement, providing comprehensive administrative and operational support across all project phases. Collaborate with cross-functional teams to plan, manage, and deliver projects from inception to closeout. Oversee project setup in construction and accounting systems, including incentive administration. Maintain comprehensive documentation — contracts, meeting minutes, bid packages, technical records, and close‑out reports. Coordinate vendor qualifications, ensuring timely onboarding and compliance within internal systems. Reconcile purchase orders and invoices, maintaining financial accuracy and accountability. Prepare and present reports tracking project progress, costs, and key performance indicators. Manage and input utility and energy data to support analytics and sustainability initiatives.\ Ensure proper administration of fleet management software, with a focus on optimizing mobile capabilities and data accuracy. Provide administrative and operational support to keep every project running efficiently. Qualifications Education: Diploma or degree, or equivalent professional training/experience. Experience: Minimum 1 year in project administration or coordination. Knowledge: General understanding of construction and/or real estate operations. Skills and strengths: Highly organized with exceptional attention to detail. Skilled in data management, reporting, and document control. Effective communicator who builds strong working relationships. Tech‑savvy and quick to learn — proficient in MS Teams, Excel, Outlook, and other digital tools. “Mobile‑First” philosophy to the deployment and administration of tools for all users. Highly proficient in the use and implementation of AI Tools for day‑to‑day activities. Language: Bilingualism is preferred, particularly proficiency in French. Additional language skills are considered an asset. Assets: Experience with Yardi, Vendor Café, SuiteSpot, or similar software. Interest in pursuing Project Management Institute (PMI) or Measurement & Verification (M&V) certification. Why we ‘love it here.’ We work hard to provide the proper training and development based on your career objectives and areas of interest. Your journey at InterRent does not follow a prescribed path, but is rather tailored to how you learn, where you want to go and what you want to achieve. We also take time to celebrate our successes and socialize as a team. Through a variety of team events and other special engagements, we truly live up to the ‘Work Hard. Play Hard’ philosophy. About InterRent Formed in 2006 as an unincorporated, open-ended real estate investment trust, we have steadily grown our portfolio and market presence in our core markets which includes the Greater Toronto and Hamilton area, Ottawa, Montréal, and Vancouver. More importantly, we have repositioned dozens of our communities and improved the lives of countless Canadians. With a reputation for innovation and a best‑in‑class management platform, we continue to play a leadership role in the multi‑residential space. InterRent is an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). We will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require accommodations, please notify us at recruitment@irent.com, and we will work with you to meet your needs. Every accommodation request will be treated with the utmost confidentiality. Only selected candidates will be contacted. We appreciate your interest in exploring an opportunity with us. #J-18808-Ljbffr