Coordinator, Quality Document Control

Select how often (in days) to receive an alert: Coordinator, Quality Document Control Date: Oct 16, 2025 Location: East Windsor Your Dreams, Our Future. Join the dynamic and diverse team at Shiseido Americas, a subsidiary of the world-renowned Shiseido Company Limited. Be a part of a portfolio of prestige beauty brands which includes Clé de Peau Beauté, Drunk Elephant, Dr. Dennis Gross Skincare, NARS, SHISEIDO and several prestige fragrance brands including Issey Miyake, Narciso Rodriguez and Tory Burch. At Shiseido Americas we value and celebrate human diversity, with a rich tapestry of employees from all backgrounds and experiences. Headquartered in New York City with US offices and facilities located in New Jersey, Ohio, Texas and Florida, Shiseido Americas employs over 2,000 individuals in the US, Canada, and Latin America. Shiseido Americas is a hub of talent and innovation. Be inspired by the array of skills, knowledge, and integrity of your colleagues, and join our driving force as Shiseido continues its pursuit of beauty innovations for a better world.> At Shiseido Americas, we focus on our people. We strive to foster a collaborative workplace culture where creative thinking, inclusivity and unique diverse perspectives are celebrated in order to drive success for both our employees and the company as a whole. By prioritizing our team and promoting an open-minded environment, we push the boundaries of what's possible and bring new ideas to life. WHERE YOU WILL WORK Without compromising our steadfast commitment to Quality, Safety and Sustainability our manufacturing and packaging facility produces in excess of 70MM units per year. This is a demonstration of our can‑do attitude, collaborative spirit, focus on innovation and continuous improvement mindset. Always People First JOB SUMMARY The Quality Document Control Coordinator is responsible for reviewing batch records, specifications, procedures, protocols, and records to ensure GMP compliance. This role also involves releasing finished goods (OTC), conducting annual product reviews of OTC products, and creating deviations in the quality management system. WHAT YOU WILL DO You will perform a review of Production batch records and control records for OTC products and initiate investigation for any unexplained discrepancy found during review. Prepare Certificate of Manufacturing and Compliance and release OTC products for shipment. You will be responsible for Releasing Finished Goods (OTC). You will prepare master production records for OTC products. You will aid in investigations as required. You will file and maintain batch production and control records for OTC product. You will conduct/review the Annual Product Review of OTC products. You will create the Deviation in the Quality management system. You will assist in Internal training both through verbal presentation and written reports. You will provide GMP Training and communicate to other departments as needed. You will research and prepare data as needed for monthly quality metrics reporting. You will assist with any project/task assigned by the Manager. WHO YOU ARE You have a bachelor’s degree (B. A.) from four-year college or university, preferably with a Engineering or Science major. You have two years’ knowledge of pharmaceutical GMP documentation requirements and quality assurance experience in a regulated industry. You have a good understanding of 21CFR (Part210-211), ICH guidelines. You have experience with SAP systems. You are an expert in Excel and PowerPoint presentation. You have good verbal and written communication skills. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, if applicable. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Employees must be able to wear personal protective equipment (PPE) as required by the area of work or tasks being performed. Required PPE may include, but is not limited to, eye protection, hearing protection, safety shoes, gloves, or additional protective clothing. Please review the approximate amount of time you may have to perform certain physical job functions below. Standing 1/3 to 2/3 Walking Under 1/3 Over 2/3 Use hands to finger, handle or feel Not Applicable Climb or balance Under 1/3 Reach with hands and arms Under 1/3 Stoop, Kneel, Crouch, or Crawl Under 1/3 Up to 10 pounds Under 1/3 Up to 25 pounds Under 1/3 Up to 50 pounds Not Applicable Up to 100 pounds Not Applicable If this sounds like you, we want you on our team. Apply today and let's create something beautiful Your Dreams. Our Future. You may be asked to perform other duties needed to help drive to our vision, fulfill our mission and abide by our organization’s values. What We Can Offer You At Shiseido Americas, our pride extends beyond our rich legacy to our passionate and talented team that brings it to life every day. We recognize that without our people, innovation would not be possible. That's why we go above and beyond with our comprehensive benefits program to recognize our employees. With an array of options designed to give our employees peace of mind, our perks & benefits program is more than just a perk – it's an investment in our people's futures. Whether you're looking for comprehensive health coverage, retirement savings, or paid time off, our benefits have you covered Check out a list of our Benefits and Perks offerings: Life and Disability Insurance Paid Volunteer Days Paid Company Holidays 401K with 6% Company Match Internal & International Mobility Product Discounts & Annual Gratis Employee Led Affinity Groups Tuition Reimbursement The hourly rate for this position may vary based on geographic location. Pay is based on several factors including knowledge, education, skills, and experience. In addition to base pay, we may offer additional forms of compensation as part of a total compensation package, including a discretionary annual bonus in addition to a full range of benefits. Shiseido is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information or any other classification protected by Federal, State or Local law Salary (Min‑Max): Job Segment: Document Control, Compliance, Facilities, QA, Administrative, Legal, Operations, Quality #J-18808-Ljbffr