2025-07-04 Finance & Supply Management Officer

Apply By: Friday, July 4, 2025 11:59 pm EDT Competition Status: Application Screening Approximately 238 individuals applied for this opportunity. We are screening all applications received on or before the closing date and rating them against the qualifications outlined in the job ad. Applicants whose resume and cover letter best demonstrate how they meet the qualifications will be invited to continue in the hiring process. To learn about our recruitment process, visit our Hiring Process. The Ministry of the Solicitor General, Ontario Provincial Police, and the Training and Recruitment Bureau is seeking a qualified individual to join our Strategic Research, and Planning Unit. In this exciting, rewarding and challenging opportunity, you will provide financial, purchasing, and administrative services to the Provincial Police Academy (PPA) through the efficient daily operation of the office while adhering to standard government directives, policies and procedures, while working closely with other areas of the organization. About Us: The Ontario Provincial Police (OPP) is one of North America's largest deployed police services with more than 5,800 uniformed officers, 2,400 civilian employees and 830 Auxiliary officers. We provide essential services that ensure the safety and security of the people of the Province of Ontario. The OPP is a division of the Ministry of the Solicitor General, the largest operational ministry in the province with a presence in every community across Ontario. We are the largest police service in Ontario and the second largest in Canada. The Culture and Strategy Services Command is responsible for key transformational change within the Ontario Provincial Police, allowing for greater capacity, better collaboration across provincial commands, and improved accountability to address key organizational functions. Continuous learning is fundamental to success wherever your OPP career takes you. The Provincial Police Academy strives to provide an excellent learning experience through our experienced and dedicated instructional staff, innovative course design, efficient planning, and administration. The Provincial Police Academy consists of the following units: 1) General Patrol Training (GPT), 2) In-Service Training (IST), 3) Strategic Research and Planning, and 4) Curriculum Design Unit & Senior Course Cadre. The Strategic Research and Planning Unit (SRPU) is an award-winning team of dedicated professionals who provide innovative, creative and dynamic strategic initiatives, information, administration, technical expertise, research, analysis, and project planning for the Academy. As innovative leaders, SRPU members have won several Accolade Awards for Innovation and Creativity, recognizing their contribution to learning, solutions, and technical excellence. The OPP Values promote always doing the right things for the right reasons, by: Serving with PRIDE, PROFESSIONALISM and HONOUR. Interacting with RESPECT, COMPASSION and FAIRNESS. Leading with INTEGRITY, HONESTY and COURAGE. About the job To apply foundational knowledge in finance and supply chain management, contributing to accurate financial tracking, purchasing and vendor management, payments, efficient procurement processes, and budget and procurement policies. This position supports PPA operations through attention to detail, problem solving, data analytical skills, sound judgment and discretion, and a commitment to learning and continuous improvement within a dynamic team environment. What you bring to the team Mandatory requirements Ability to pass an OPP background/security investigation. Procurement/Purchasing and Vendor Management Knowledge of financial and procurement policies, directives, guidelines and processes, financial administration. Knowledge of accounting to prepare and process forms, tender documents, Requests for Bid forms, and Purchase Requisitions/Orders. Knowledge of budget policies, procedures guidelines and directives to perform purchasing and financial activities accurately and to reflect approved spending within the Training and Recruitment Bureau. Knowledge of purchasing procedures for transacting paperwork related to the procurement process, for processing and reconciling purchases of goods and services, managing encumbrances, developing and maintaining a Supply Management Plan. Data Analytics Knowledge of/ability to learn various computer databases and systems (e.g. IFIS, CMDB, WIN/DAR, Pro-Con, ONRequest) to input data, update and/or recover data from procurement and financial records/files and produce ad hoc and regular financial reports. Ability to use mathematical skills to perform calculations, check for accuracy of invoices, expenses, process accounts payable/receivable and review budgets. Demonstrated skill in the use of various computer software applications (e.g. Microsoft Word/Excel/Access/Outlook/Explorer, Sharepoint, iProcurement) to prepare, update and maintain procurement records, financial data/information to produce Purchase Requisitions/Orders, financial spreadsheets, and to prepare correspondence and reports. Interpersonal and Communication Skills Written communication skills to prepare documents, reports and correspondence. Oral communication and interpersonal skills to assist staff on purchasing processes and procedures, and financial transactions. Ability to provide information and clarification on delivery time of goods/services, associated practices and reports, and to discuss and resolve discrepancies, omissions and delivery issues. Ability to use active listening skills when gathering information from a variety of sources relating to financial and procurement activities and to take instructions from a supervisor. Problem Solving/Analytical Skills Ability to assess if insufficient or unclear information is provided and investigation is required to obtain needed facts or data before proceeding with task (e.g. responses to tenders or requests for quotations). Critical thinking, to identify, investigate and resolve inaccuracies/omissions in tender documents and vendor responses. Ability to use problem solving skills when providing direction on resource needs for maintenance and equipment. Ability to investigate, analyze and research information when preparing ad hoc and regular purchasing and financial reports and determining the appropriate format for management's use in program delivery. Judgment and Discretion Ability to establish deadlines for submission of documents and forms to meet Provincial Police Academy timelines for verification and/or processing. Ability to use procurement and administrative/financial guidelines and procedures, to make decisions relating to the format of written communications and reports, to resolve discrepancies and perform supply management functions. Ability to determine what information is confidential, security sensitive or vendor proprietary and if it should be or can be divulged when responding to inquiries. Don't meet every qualification? If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate How we support diversity, inclusion and accessibility We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions. Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us. Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace: diversity, equity and inclusion initiatives accessibility Anti-Racism Policy About security checks: A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities. If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in. Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential. Language requirements and assessment: All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test. #J-18808-Ljbffr