Payroll Clerk

Duties:

Organize, schedule, perform and process accurate multi-union payroll on a bi-weekly basis, follow established controls and procedures and ensure all legal requirements of provincial and federal legislation are met. Process pay changes of salaries, deductions, check time sheets for overtime, loss of pay, sick time, premium pay, etc. Ensure compliance of collective agreements and labour laws provisions.

Review and reconcile wage, deduction and leave accounts and answer queries relating to pay, deductions and benefits.

Completes general updates on the administrative area, faculty or department website (e.g., biographies, announcements, important dates, course information), ensuring information is current and accurate.

Required Qualifications:

One-year certificate from an appropriately accredited institution in an accounting/payroll administration program which provides sufficient preparation and knowledge of a complete payroll process and related accounting functions, National Payroll Institute (Payroll Compliance Practitioner) designation, and five years current experience in processing computerized payroll and all related functions in a large union organization. An equivalent combination of education and experience may be considered.

Demonstrated thorough knowledge and proficiency with payroll procedures and benefits administrations and related accounting functions. Knowledge of integrated web based HR computerized payroll system, demonstrated knowledge and proficiency with MS Excel and MS Word and demonstrated ability with basic accounting principles. Superior math, reconciliation, analytical and problem solving skills.

Excellent organizational skills, including the ability to prioritize workloads, multi-task, enter data accurately and efficiently, meet deadlines and work independently and as part of a team. Good communication and interpersonal skills and experience working with collective agreements.

Preferred Qualifications:

Experience with Unit 4 ERP payroll system, or an Integrated HR/Payroll System.

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

• Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
• All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
• Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.

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