Secretary - Division Service

2 weeks ago

Outremont, Canada Ville de Pointe-Claire Full time
Department mission

To ensure the longevity and proper functioning of all public facilities, equipment, and buildings, in order to support sustainable development and improve citizens’ quality of life.

Responsibilities and goals associated with the position

The Administrative Unit Secretary ensures that the activities related to the service are completed. The incumbent performs a variety of administrative, clerical and general support tasks for departmental staff, including: calendar management; telephone communications; customer service; and translation, drafting and transcribing correspondence and other documents in English and French.

The jobholder’s main responsibilities are as follows:

Receive and review incoming mail and forward it appropriately.

Draft routine correspondence.

Make sure outgoing correspondence is complete and error-free (typing, grammar, syntax and spelling)

Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.

Track documents and follow up on deadlines, reminding the persons concerned as necessary.

Make material preparations for meetings and convene them.

Attend meetings, take note of the proceedings and write reports or draft minutes.

Collect and compile data from various sources.

Perform various other secretarial and simple writing tasks; operate standard office equipment.

Keep the calendar of her or his direct manager.

Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).

Perform any other related task.

The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job ensuring familiarity with the sector or any other combination of education and experience found equivalent under the established policy.

Other requirements:

Bilingualism and a good knowledge of English and French grammar

Knowledge of Word, Outlook, Excel

Knowledge of Kronos will be considered an asset

Well-developed organizational skills

Interpersonal and customer service skills

Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practices

  • Administrative Unit Secretary

    1 week ago

    Outremont, Canada Ville de Pointe-Claire Full time

    Department mission Contribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance. Responsibilities and goals associated with the position The Administrative Unit Secretary ensures that the activities related to the service are completed. The incumbent performs a variety of...

  • Administrative Unit Secretary

    1 week ago

    Outremont, Canada Ville de Pointe-Claire Full time

    Department missionContribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance.Responsibilities and goals associated with the positionThe Administrative Unit Secretary ensures that the activities related to the service are completed. The incumbent performs a variety of...

  • Administrative Unit Secretary

    2 weeks ago

    Outremont, Canada Ville de Pointe-Claire Full time

    Department missionContribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance.Responsibilities and goals associated with the positionThe Administrative Unit Secretary ensures that the activities related to the service are completed. The incumbent performs a variety of...

  • Administrative Unit Secretary

    7 days ago

    Outremont, Canada Ville de Pointe-Claire Full time

    Department missionContribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance.Responsibilities and goals associated with the positionThe Administrative Unit Secretary ensures that the activities related to the service

  • Secrétaire - division

    1 month ago

    Outremont, Canada Ville de Pointe-Claire Full time

    Mission du serviceAssurer la pérennité et la fonctionnalité de l’ensemble des infrastructures, des équipements et des bâtiments publics dans une perspective de développement durable et d’amélioration de la qualité de vie des citoyens.Responsabilités générales et objectifs de la fonctionLe ou la titulaire du poste de secrétaire d’unité...

  • Receptionist

    1 week ago

    Outremont, Canada COGIR Immobilier Full time

    COGIR Immobilier has nearly 3,500 employees who are passionate about real estate who work day after day to offer the best service and a better quality of life to our clients. Our team manages more than 170 properties located in Quebec, Ontario and the United States. The company is currently ranked 55th among the largest companies in Quebec. Located in a...

  • Receptionist

    1 week ago

    Outremont, Canada COGIR Immobilier Full time

    COGIR Immobilier has nearly 3,500 employees who are passionate about real estate who work day after day to offer the best service and a better quality of life to our clients. Our team manages more than 170 properties located in Quebec, Ontario and the United States. The company is currently ranked 55th among the largest companies in Quebec.Located in a...

  • Receptionist

    3 weeks ago

    Outremont, Canada COGIR Immobilier Full time

    COGIR Immobilier has nearly 3,500 employees who are passionate about real estate who work day after day to offer the best service and a better quality of life to our clients. Our team manages more than 170 properties located in Quebec, Ontario and the United States. The company is currently ranked 55th among the largest companies in Quebec.Located in...

  • Receptionist

    2 weeks ago

    Outremont, Canada COGIR Immobilier Full time

    COGIR Immobilier has nearly 3,500 employees who are passionate about real estate who work day after day to offer the best service and a better quality of life to our clients. Our team manages more than 170 properties located in Quebec, Ontario and the United States. The company is currently ranked 55th among the largest companies in Quebec.Located in a...

  • Direction Générale

    1 month ago

    Outremont, Canada Association canadienne pour la santé mentale, Division du Québec Full time

    **En collaboration avec le conseil d’administration, la personne occupant la fonction de direction générale aura pour mission de piloter l'organisation en accord avec les orientations stratégiques. Ce rôle central comprendra le pilotage des opérations, le développement de partenariats significatifs et la conduite de notre mission vers un impact...

  • Millwright

    7 days ago

    Outremont, Canada Andritz Hydro Canada inc. Full time

    Andritz Limited, a division of Andritz AG Austria, is a leading Refiner Service Center supporting the North American Pulp and Paper industry. As the OEM, we are responsible for supporting our customers businesses with new and rebuilt equipment as well as technical experience. We are currently seekin

  • Millwright

    1 week ago

    Outremont, Canada Andritz Hydro Canada inc. Full time

    Andritz Limited, a division of Andritz AG Austria, is a leading Refiner Service Center supporting the North American Pulp and Paper industry. As the OEM, we are responsible for supporting our customers businesses with new and rebuilt equipment as well as technical experience. We are currently seeking a qualified individual to fill the role of ...

  • Millwright

    2 weeks ago

    Outremont, Canada Andritz Hydro Canada inc. Full time

    Andritz Limited, a division of Andritz AG Austria, is a leading Refiner Service Center supporting the North American Pulp and Paper industry. As the OEM, we are responsible for supporting our customers businesses with new and rebuilt equipment as well as technical experience. We are currently seeking a qualified individual to fill the role...

  • Millwright

    1 week ago

    Outremont, Canada Andritz Hydro Canada inc. Full time

    Andritz Limited, a division of Andritz AG Austria, is a leading Refiner Service Center supporting the North American Pulp and Paper industry. As the OEM, we are responsible for supporting our customers businesses with new and rebuilt equipment as well as technical experience. We are currently seeking a qualified individual to fill the role of ...

  • Surveillant(e) d'élèves

    1 week ago

    Outremont, Canada Collège Stanislas Full time

    Pourquoi choisir le Collège Stanislas ?Une institution renommée avec une mission éducative ambitieuse ; Un programme de développement professionnel offrant de nombreuses opportunités de formations et perspectives de croissance ; Un milieu de travail où les initiatives professionnelles sont soutenues et encouragées ;Un environnement multiculturel et...

  • Surveillant(E) D'élèves

    1 week ago

    Outremont, Canada Collège Stanislas de Montréal Full time

    **Un environnement humain, dynamique et stimulant** **Pourquoi choisir le Collège Stanislas ?** - Une institution renommée avec une mission éducative ambitieuse ; - Un programme de développement professionnel offrant de nombreuses opportunités de formations et perspectives de croissance ; - Un milieu de travail où les initiatives professionnelles sont...

  • Conseiller en ressources humaines

    1 week ago

    Outremont, Canada Andritz Hydro Canada inc. Full time

    Sommaire du rôleSous la supervision de la directrice, développement des employés, la conseillère ou le conseiller en ressources humaines - recrutement participera principalement au recrutement de nouveaux talents. Selon les périodes de pointe, la personne contribuera également au volet formation des employés.  Les activités de recrutement campus au...

  • Conseiller en ressources humaines

    1 week ago

    Outremont, Canada Andritz Hydro Canada inc. Full time

    Sommaire du rôle Sous la supervision de la directrice, développement des employés, la conseillère ou le conseiller en ressources humaines - recrutement participera principalement au recrutement de nouveaux talents. Selon les périodes de pointe, la personne contribuera également au volet formation des employés.  Les activités de recrutement campus au...

  • Conseiller en ressources humaines

    4 weeks ago

    Outremont, Canada Andritz Hydro Canada inc. Full time

    Sommaire du rôle Sous la supervision de la directrice, développement des employés, la conseillère ou le conseiller en ressources humaines - recrutement participera principalement au recrutement de nouveaux talents. Selon les périodes de pointe, la personne contribuera également au volet formation des employés.Les activités de recrutement campus au...

  • Surveillant(e) d'élèves

    1 week ago

    Outremont, Quebec, H2C, Montréal, Canada Collège Stanislas Full time

    Pourquoi choisir le Collège Stanislas ?Une institution renommée avec une mission éducative ambitieuse ; Un programme de développement professionnel offrant de nombreuses opportunités de formations et perspectives de croissance ; Un milieu de travail où les initiatives professionnelles sont soutenues et encouragées ;Un environnement multiculturel et...