Administrateur it microsoft

Summary

The position will support the Head of Professional Learning and the Business & Events Manager with organisational and logistical support for all departmental workshops, programmes and conferences across the Foundation.

Main Accountabilities

• Perform administrative support to the professional learning services
• Assist in organising and coordinating all ESF CPD-related events, workshops, programmes and conferences, from preparation to on-site support and post-event evaluations
• Provide on-site support for all events (face-to-face, hybrid and online)
• Support event registration through internal platforms and external systems
• Prepare all related documents to ensure external speakers or consultants are legitimately working in Hong Kong, including consultancy agreements and working visa applications
• Work closely with the school-site teams for logistics arrangements
• Liaise and negotiate with external vendors and suppliers for event logistics and productions, including venue providers, hotels, catering companies, event agencies, AV suppliers, wholesale companies, coach rental companies, etc.
• Assist in the procurement procedures for the acquisition of resources and services
• Consolidate invoices and supporting documentation for the finance team
• Prepare post-event reports when necessary
• Any other reasonable activity at the request of the Business & Events Manager and Head of Professional Learning

Requirements

• 4 years of relevant experience in organising events, conferences and workshops
• Highly organised and detail-oriented
• Multi-task and excellent time management skills
• Excellent hands-on experience using Microsoft Office (Excel, Word, PowerPoint) and Google applications (Google Drive, Gmail, calendar, sheets, docs, forms, slides, analytics)
• Good command of written and spoken English and Chinese (Cantonese & Mandarin)
• Fast learner and flexibly adapts to changes
• Work independently
• Willing to work on weekends if needed (on rare occasions)
• Immediate availability is preferred