Maintenance Scheduler

Job Title Maintenance Scheduler (cGMP) Client Innovative Biotech Start‑up Contract/Perm & Duration 12‑month contract, onsite Location Downtown Toronto, Ontario Description Based in Toronto, the Maintenance Scheduler, Lab Operations & Facilities, plays a critical role in ensuring the reliability and regulatory compliance of manufacturing and laboratory equipment in a GMP environment. Reporting to the Associate Director, Lab Operations & Facilities, the candidate will be responsible for developing, coordinating, and managing preventive and corrective maintenance schedules for cGMP, supporting the overall availability and performance of critical systems. The Scheduler works closely with Operations, Engineering, Manufacturing, Quality, Procurement, Supply Chain and external vendors to ensure timely execution of maintenance activities while minimizing impact on operations and maintaining strict adherence to cGMP standards. Responsibilities Develop and manage comprehensive preventative maintenance (PM) schedules for lab equipment assets using CMMS, ensuring critical assets remain operational with minimal disruption. Schedule corrective and calibration work orders in coordination with key internal stakeholders and external service providers. Prioritize and adjust maintenance activities based on equipment criticality, production schedules, and compliance requirements. Estimate labor hours, skillsets, parts, materials, equipment, and special tools required to complete proactive jobs safely and efficiently. Conduct routine planning and scheduling meetings with Production and Quality Control to determine work order priorities, communicate status, and adjust planned maintenance activities. Serve as the principal contact and liaison between facilities, operations, supply chain, external vendors, and other supporting departments for equipment maintenance. Ensure all scheduled activities comply with regulatory requirements and site policies. Monitor work order progress and completion, escalating delays or conflicts as needed. Maintain accurate records of maintenance schedules, histories, and documentation in alignment with cGMP guidelines. Generate reports on PM completion rates, overdue work orders, and performance metrics for continuous improvement. Support Operations and Facilities with planned facility shutdowns. Support audits and inspections by ensuring maintenance documentation is complete, accurate, and readily retrievable. Participate in root cause investigations as needed. Train site employees on CMMS and ensure it is utilized effectively. Key Qualifications Bachelor’s degree in Engineering, Facilities Management, Life Sciences, or related field (or equivalent experience). 2–5 years of experience in maintenance scheduling or planning in a cGMP‑regulated environment. Strong knowledge of CMMS systems. Familiarity with FDA and cGMP regulations. Excellent organizational, communication, and collaboration skills. Ability to manage multiple priorities in a fast‑paced, regulated environment. Strong attention to detail and commitment to documentation accuracy and data integrity. Self‑starter, demonstrating initiative, a positive attitude, and the ability to work independently and organized. Anchor role with on‑site presence required; evening, weekend/holiday work may be required. Apex Benefits Overview Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans. Additional benefits include an employee stock purchase program (ESPP), a 401(k) program with company match after 12 months, a Health Savings Account (HSA), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, corporate discount savings programs, and professional development opportunities. Equal Opportunity Statement Apex Systems is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with applicable law. If you require accommodation in using our website for employment information or application, please contact our Employee Services Department at [email protected]. #J-18808-Ljbffr