Intermediate Project Control Officer to to support regulatory technology initiatives for a large ban

3 days ago

Toronto, Canada S.i. Systems Full time
Intermediate Project Control Officer to to support regulatory technology initiatives for a large banking client - 35532

Location Address: 44 King Street W 20th Floor (1-2/week hybrid) Contract Duration: 6 months Schedule Hours: 8:30 am - 5pm, Monday - Friday, 37.5 hrs. per week

• Business group: GBME - Regulatory & Controls Technology

Responsibilities: • Supporting Delivery manager / Project manager on a variety of project coordination activities on a daily basis. • Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third party contracts and other correspondence and documentation, as appropriate. • Coordinate and run meeting with senior stakeholders, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner • Provide feedback or status updates regarding assigned tasks related to the project. • Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur. • Function as the project secretariat, including preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists. • Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities. • Multitask on several projects workstreams. • Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required • Understand how the Bank’s risk appetite and risk culture drive day-to-day activities and decisions. • Actively pursue effective and efficient operations of his/her respective areas in accordance with Values, Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk. • Champion a high-performance environment and contributes to an inclusive work environment.

Must Have Skills: • Onboarding contingent works in the

project and coordinating hardware, renewals, offboarding, cost center management. • 5+ years of project coordination and/or management experience in Agile environment supporting

multiple workstreams

/projects of varying complexity in a team environment, including creation of business case and management of

project financials/budge

t and forecasting. • 3+ years of experience using project management/collaboration tools, techniques and methodologies including Microsoft Project,

JIRA, Confluence, Clarity PPM • Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills. • Strong to advanced user capabilities in

Microsoft Excel, Word, PowerPoint

Nice to Have: • Capital market products knowledge. • Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP) • Familiarity with IT concepts, methodology and vocabulary. • Experience working on projects at big 5 banks in Canada • Thorough knowledge of a Bank’s formal and informal organizational structure

Education: • Post-secondary degree • Project Management or Business Analysis designation (e.g., PMP, CBAP)

Best vs Average: The ideal candidate would have over 5 years of project coordination and/or management experience, supporting multiple workstreams/projects of varying complexity, advanced skills using project management tools like Microsoft Project, JIRA, Confluence, and Clarity PPM, strong negotiation and influencing skills, excellent communication skills, and a disciplined, objective, and open-minded approach to accountabilities Apply

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