S-23-358 | School Secretary

3 weeks ago

EstrieEst Stanstead, Canada Eastern Townships School Board Full time
Details of the position Job title: School Secretary (Maternity Leave) School / Centre / Department : Cookshire Elementary School Location : Cookshire, Quebec Workload & schedule : 30 hours per week Effective Date : As soon as possible Salary : $22.81- $27.10 per hour Supervisor : School Principal Nature of the work In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or centre by assuming the responsibility and coordination of the administrative tasks of school or adult education or vocational training centre secretaries. Description of tasks Plans and organizes secretarial work so that the school or centre complies with the various administrative obligations associated with the school board, the ministries and various organizations and meets the deadlines of the operations and the various school or centre activities Carries out the follow-up and the appropriate reminders; Takes note of the administrative procedures related to his or her tasks so that he or she may comply thereto and, if necessary, inform the persons concerned about them. Responds to requests and complaints and tries to resolve problems within his or her competence In the absence of the administration and as instructed, the employee provides information on the decisions and directives normally applicable to the problems reported to him or her. Compiles the necessary information for the preparation of the budget, participates in preparing it, monitors it and prepares reports on the budget balances Keeps the accounting books of the school or centre and of extracurricular activities, pays invoices and other accounts and makes bank deposits; signs cheques jointly, reconciles accounts, keeps a petty cash and collects funds raised during fundraising events. Compiles requests for material from school or centre staff, carries out the necessary calculations, verifies budget allocations and prices with suppliers; purchases goods or fills out purchase orders as well as receives and distributes goods according to the policy in effect Keeps a school supply store. He or she draws up the physical inventory of the school’s or centre’s immovables and of library books. As regards the repair of material and equipment, he or she requests the appropriate services and ensures that the necessary repairs are made. Prepares the list of persons available for teacher substitution and, as requested, ensures that absent employees are replaced Keeps registers and files concerning, among others, student registration and placement, staff and student absences, temporary staff payroll, school exams, report cards, declaration of student enrolment and student transportation; verifies the necessary data, enters it, produces and forwards reports; fills out forms. Responds to students’ needs: conveys, in unusual circumstances, specific and pertinent messages to students, parents and school or centre staff and, if necessary, reminds those concerned; according to the policy in effect and within his or her competence, the employee takes the appropriate measures in emergency situations; may be required to supervise students in exceptional circumstances and for short periods; if necessary; administers first aid; completes the reports required. Responds to information requests on the follow-up of files and meetings, policies, regulations or other subjects related to the duties performed and, if necessary, reminds those concerned; Forwards the pertinent documentation Handles the mail as well as finds, gathers and compiles pertinent information; within the limits of his or her duties, the employee prepares a draft response, forwards it to the person concerned and ensures the follow-up; prepares a summary of complicated problems and issues before forwarding them to the person concerned Organizes meetings, convenes participants and prepares the necessary files; he or she prepares, as instructed, a draft agenda of the subjects compiled and, if necessary, attends meetings and prepares a draft of the minutes or reports. Drafts memorandums or bulletins from brief notes; takes part in setting up a filing system; archives school or centre documents according to the policy in effect May be required to train new school or centre secretaries and to coordinate the work of support staff. If need be, he or she performs any other related duty. Desired profile Schooling and experience Meet one of the following profiles: Hold a Diploma of Vocational Studies in Secretarial Studies Hold a Secondary School Diploma and have 4 years or pertinent experience Hold a diploma or attestation of studies recognized as equivalent by the competent authority and have 4 years of pertinent experience Other requirements Hold a certificate dated no more than three (3) years attesting to the successful completion of: a standard first aid course of a minimum eight (8)-hour duration; a refresher course of a minimum six (6)-hour duration updating the skills acquired in the course mentioned in subparagraph 1.

  • S-23-358 | School Secretary

    3 weeks ago

    Estrie-Est (Stanstead), Canada Eastern Townships School Board Full time

    Details of the positionJob title:School Secretary (Maternity Leave)School / Centre / Department :Cookshire Elementary SchoolLocation :Cookshire, QuebecWorkload & schedule :30 hours per weekEffective Date :As soon as possibleSalary :$22.81- $27.10 per hourSupervisor :School PrincipalNature of the workIn addition to the duties defined in the class of...

  • S-23-358 | School Secretary

    3 weeks ago

    Stanstead, Canada Eastern Townships School Board Full time

    Details of the position Job title: School Secretary (Maternity Leave) School / Centre / Department : Cookshire Elementary School Location : Cookshire, Quebec Workload & schedule : 30 hours per week Effective Date : As soon as possible Salary : $22.81- $27.10 per hour Supervisor : School Principal Nature of the work In addition to the duties defined in the...

  • S-23-358 | School Secretary

    3 weeks ago

    Stanstead, Canada Eastern Townships School Board Full time

    Details of the position Job title: School Secretary (Maternity Leave) School / Centre / Department : Cookshire Elementary School Location : Cookshire, Quebec Workload & schedule : 30 hours per week Effective Date : As soon as possible Salary : $22.81- $27.10 per hour Supervisor : School Principal Nature of the work In addition to the duties defined in the...

  • S-23-358 | School Secretary

    3 weeks ago

    Stanstead, Canada Eastern Townships School Board Full time

    Details of the position Job title: School Secretary (Maternity Leave) School / Centre / Department : Cookshire Elementary School Location : Cookshire, Quebec Workload & schedule : 30 hours per week Effective Date : As soon as possible Salary : $22.81- $27.10 per hour Supervisor : School Principal Nature of the work In addition to the duties defined in the...

  • S-23-358 | School Secretary

    3 weeks ago

    stanstead, Canada Eastern Townships School Board Full time

    Details of the positionJob title:School Secretary (Maternity Leave)School / Centre / Department :Cookshire Elementary SchoolLocation :Cookshire, QuebecWorkload & schedule :30 hours per weekEffective Date :As soon as possibleSalary :$22.81- $27.10 per hourSupervisor :School PrincipalNature of the wor

  • S-23-358 | School Secretary

    3 weeks ago

    stanstead, Canada Eastern Townships School Board Full time

    Details of the positionJob title:School Secretary (Maternity Leave)School / Centre / Department :Cookshire Elementary SchoolLocation :Cookshire, QuebecWorkload & schedule :30 hours per weekEffective Date :As soon as possibleSalary :$22.81- $27.10 per hourSupervisor :School PrincipalNature of the wor

  • S-23-358 | School Secretary

    5 days ago

    stanstead, Canada Eastern Townships School Board Full time

    Details of the positionJob title:School Secretary (Maternity Leave)School / Centre / Department :Cookshire Elementary SchoolLocation :Cookshire, QuebecWorkload & schedule :30 hours per weekEffective Date :As soon as possibleSalary :$22.81- $27.10 per hourSupervisor :School PrincipalNature of the wor

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    Estrie-Est (Stanstead), Canada Eastern Townships School Board Full time

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  • S-23-367 | Maintenance Workman Class III

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    Estrie-Est (Stanstead), Canada Eastern Townships School Board Full time

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    Estrie-Est (Stanstead), Canada Eastern Townships School Board Full time

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    Estrie-Est (Stanstead), Canada Eastern Townships School Board Full time

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    3 weeks ago

    Estrie-Est (Stanstead), Canada Eastern Townships School Board Full time

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    1 week ago

    stanstead, Canada Eastern Townships School Board Full time

    Details of the positionJob title:Maintenance Workman, Class III - Summer CleaningSchool / Centre / Department :St. Francis Elementary School & Richmond Regional High SchoolLocation :Richmond, QuebecWorkload / Schedule:35 hours per weekEffective Date :June 25 to August 23 2024  (Shutdown from July 22

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    2 weeks ago

    Stanstead, Canada Eastern Townships School Board Full time

    Details of the position Job title: Maintenance Workman, Class III - Summer Cleaning School / Centre / Department : St. Francis Elementary School & Richmond Regional High School Location : Richmond, Quebec Workload / Schedule: 35 hours per week Effective Date : June 25 to August 23 2024  (Shutdown from July 22 to August 2 inclusively) Salary : $21.27 per...

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    6 days ago

    Stanstead-Est, Canada Eastern Townships School Board Full time

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  • S-23-360 | Maintenance Workman Class III

    3 weeks ago

    Stanstead, Canada Eastern Townships School Board Full time

    Details of the position Job title: Maintenance Workman, Class III - Cleaning School Buses School / Centre / Department : Bus Garage - Richmond Location : Richmond, Quebec Workload / Schedule: 38.75 hours per week Effective Date : June 25 to August 2 2024 Salary : $21.27 per hour Supervisor : Assistant director - Transportation Services Description of...

  • S-23-360 | Maintenance Workman Class III

    3 weeks ago

    Stanstead, Canada Eastern Townships School Board Full time

    Details of the position Job title: Maintenance Workman, Class III - Cleaning School Buses School / Centre / Department : Bus Garage - Richmond Location : Richmond, Quebec Workload / Schedule: 38.75 hours per week Effective Date : June 25 to August 2 2024 Salary : $21.27 per hour Supervisor : Assistant director - Transportation Services Description of...

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    1 week ago

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    Estrie-Ouest (Fulford), Canada Eastern Townships School Board Full time

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