Secretary Treasurer

p>Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #Secretary-Treasurer, Committee of AdjustmentUnion: ATU Local 107, CUPE Local 5167, CUPE 1041, ONA Local 50, Non-UnionJob Description ID #: 1389Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on January 15, 2025.

SUMMARY OF DUTIES

• Reporting to the Manager of Zoning and Committee of Adjustment perform duties of Secretary-Treasurer by appointment of the Committee of Adjustment as required by the Planning Act, ensuring that the needs of the residents and businesses of the City of Hamilton are met and regularly exceeded. Responsible for ensuring that these elements are delivered in a timely and cost-effective manner in accordance with City procedures and policies and Provincial guidelines and legislation using a “best practices” approach.
• Aid in the preparation of sectional reports, identifying how the operation performed against established benchmarks related to services, financial administration and staff performance.
• Responsible for investigating and recommending innovative/creative procedures and policies for improving the minor variance and consent processes.
• Acts as a resource, provides technical assistance and procedural advice on Committee of Adjustment files.

GENERAL DUTIES

• The Secretary-Treasurer will interact with applicants and their agents on all applications related to development proposals as required, including the preparation and implementation of any associated correspondence and Council reports.
• Participate in multi-disciplinary teams comprised of staff not only from the Planning and Economic Development Department, but from other City Departments and outside agencies in order to address applications and process for minor variances and consents in the City of Hamilton.
• Create notices of hearing in accordance with the Planning Act Legislation, create and direct the preparation of agendas for hearings and set hearing dates.
• Supervise the preparation and mailing of notices of hearing to neighbourhoods, applicants, municipal departments and government agencies in accordance with the Planning Act legislation.
• Draft legal conditions and reasons for decisions reached by the Committee of Adjustment and clear conditions based on input from the appropriate technical staff and in compliance with City policies and regulations. li>
• Prepare reports on budgetary requirements, staff requirements and Planning Act Legislative requirements in relation to the function of the Committee of Adjustment.
• Receive and answer inquiries of a technical nature from Council, public, staff, other departments, municipal and government agencies.

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