25OCT71- Executive Assistant to the Superintendent of Education

Executive Assistant to the Superintendent of Education Upper Grand District School Board (UGDSB) is a commitment to student achievement and well‑being, providing a team of approximately 4,000 staff and serving over 35,000 students across 66 elementary and 11 secondary schools in the counties of Dufferin, Wellington, and the City of Guelph. The board operates on the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and the Saugeen Ojibway Nation. Opportunity UGDSB seeks a dynamic individual for a temporary full‑time (12‑month) Executive Assistant to the Superintendent of Education. The position commences as soon as possible with an end date of July 3, 2026, and may be extended or concluded earlier. The role reports directly to the Superintendent of Education. Location: Guelph Board Office (500 Victoria Rd. N, Guelph, ON) Hourly Rate: $32.72 to $39.90 per hour (effective September 1, 2025) FTE/HOURS: 1.0 FTE (35 hours per week) Board Information: 12 months; temporary full‑time; OCT Union Responsibilities Respond to internal and external inquiries regarding elementary and secondary schools.Communicate and coordinate regularly with principals, office coordinators and board personnel from various departments. Problem‑solve issues arising in elementary and secondary schools. Respond promptly to inquiries and concerns, providing support and relevant information or corresponding with appropriate persons or departments to find solutions. Maintain awareness of school operations, policies, processes and protocols; seek information relevant to situations. Book venues, schedule speakers and coordinate events while respecting financial and time constraints. Reconcile and monitor budgets. Compose correspondence and reports. Establish and maintain tracking and monitoring procedures for various reports. Organize agendas and backup material, attend meetings and prepare minutes (some meetings may occur after hours). Collaborate with and support the Executive Assistant team in a flexible manner as priorities arise. Demonstrate excellent interpersonal skills when interacting with board employees and the public. Perform other duties as assigned. Experience and Qualifications O.S.S.D. or equivalent. Excellent word‑processing skills using Microsoft Word, Google Docs and SharePoint. Knowledge of Acrobat (PDF), Excel, PowerPoint, UGCloud, Edsembli and SDS computer programs is an asset. Ability to draft written responses on behalf of the Superintendent to stakeholders. Working knowledge of board policies and procedures. Excellent organizational skills. Knowledge of the functions and key personnel of all departments and units of the board. Demonstrated ability to learn new tasks and work with minimal supervision. Demonstrated ability to work effectively under strict timelines with accuracy. Demonstrated ability to function well under pressure. Minimum of 5 successful years of experience as a school office coordinator. Proven ability to work as a member of a collaborative team. Application Details Internal applicants (current UGDSB employees) should email a cover letter and resume in PDF format to email@ugdsb.ca, specifying Job Code 25OCT71 in the subject line, no later than 4:00 p.m. on November 10, 2025. External applicants (non‑UGDSB employees) should apply exclusively through application@ugdsb.ca or click the “Apply” button at the top of the page, no later than 4:00 p.m. on November 10, 2025. All applicants will be notified only if selected for an interview. An original Vulnerable Sector Check (VSC) must be provided prior to the start of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date. Refer to UGDSB requirements for further information. Inclusive Recruitment & Hiring UGDSB is committed to disrupting systemic racism and oppression in all forms and building a diverse staff reflective of and adding value to the community and students served. The board actively encourages applications from all groups who have historically and/or currently experience marginalization and barriers to equity, including but not limited to: First Nations, Inuit, Métis peoples and all other Indigenous peoples. Persons of marginalized sexual orientations, gender identities and gender expressions. Persons who experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs or place of origin. Persons with visible and/or invisible disabilities. Accommodation & Accessibility: The board seeks applicants with a wide range of abilities and provides an accessible candidate experience. If you require accommodation at any phase of the recruitment process, please contact accommodation@ugdsb.ca. Senior Level Mid‑Senior level Employment Type Full‑time Job Function Administrative Industries Education #J-18808-Ljbffr