Labour & Employment Legal Assistant

3 weeks ago

Old Toronto, Canada Forge Recruitment Full time
About the Company
Forge Recruitment is currently conducting a search for an experienced Labour & Employemnt Legal Assistant to join an established multi-service law firm based in Downtown Toronto. This is a great opportunity for someone to work closely with a Senior Lawyer on complex litigation matters and continue to grow their skills.

About the Role
Applicants must have a legal assistant diploma from a recognized legal program and a minimum of five (5) years of experience working in the area of civil litigation. A background in employment law is considered an asset. The applicant must have a strong work ethic, be collaborative, analytical, adaptable, positive, and proactive.
  • Provide executive-level administrative support to lawyers and enhance office effectiveness
  • Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation
  • Proofread documents/correspondence, check for appropriate formatting, spelling, grammar, etc.
  • Answer and direct phone calls
  • Assist lawyers in the preparation and coordination of hearings and trials
  • Record and monitor court appearance dates, pleadings and filing requirements
  • Coordinate service and filing of proceedings with agencies and courts
  • Schedule and coordinate discoveries, expert witnesses, mediations, or other court-designated hearings
  • Monitor and follow-up with evidence gathering
  • Maintain an in-depth knowledge of legal terminology, court rules and procedures, as well as labour and employment terminology, where applicable
  • Enter dockets; liaise with the Accounting department
  • Prepare and submit expense reports for lawyers
  • Maintain lawyers' contact lists
What You Bring
  • Experience working as a legal assistant
  • Minimum five (5) years of experience working in a law firm with a focus on civil litigation and particularly employment and labour litigation
  • Qualification of Legal Assistant diploma
  • Familiarity with law, legal procedures, protocols, and court system
  • Strong knowledge of legal terminology and Ontario's Rules of Civil Procedure
  • High proficiency in English
  • Attention to detail and superior word processing, spelling, proofreading and editing skills
  • Superior organizational skills
  • Fast and accurate typing speed with excellent attention to detail and diligent proofreading skills
  • Ability to manage multiple activities and work under pressure to meet tight deadlines
  • Decisiveness and an ability to carry out with minimal supervision and direction
  • Professional attitude with maintaining strong client relationship
  • Possess a team-player attitude and keen enthusiasm, and ability to deal with all levels of staff
  • Proficiency using MS Office, Outlook and GhostPractice
  • Experience with Philips SpeechExec dictation is a plus
  • Knowledge of electronic filing of documents through CaseLines and One-Key
  • High level of discretion and confidentiality
  • Hours of work are from 9 am to 5:30 pm.; flexibility required to meet important deadlines.
Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment. #J-18808-Ljbffr

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