Equipment Pool Co-ordinator

Job Description Section: Roads Operations Division: Linear Infrastructure Services Department: Community Infrastructure Initial Reporting Location: Frobisher Job Status: Permanent Position Number of Vacancies: 1 Affiliation: CUPE 4705 Outside Unit Hours of Work: 80 hours bi-weekly Shift Work Required: Yes, shift work may be required Rate of Pay: $32.91 per hour The start date will follow the selection process. Responsibilities Operate a central equipment pool, ensuring optimal use prior to renting from external suppliers. Store, issue and receive hand tools, machines, operating equipment and safety equipment. Inspect, test, maintain and conduct minor repairs on small engines, equipment and hand tools; coordinate equipment repairs. Oversee equipment rental and contractors to ensure suppliers provide CGS with appropriate equipment as specified in the Tender Call, in accordance with CGS’s Purchasing By‑law. Under the supervision of the Citywide Foreperson, negotiate rates with contractors and rental companies in the best interest of CGS for equipment that is not under contract. Coordinate the rental of vehicles and equipment with users and vendors; supply equipment to users in a timely manner. Deliver equipment, supplies and materials. Verify condition of rental vehicles on receipt and on return to vendors. Conduct reference checks on prospective rental and contract equipment suppliers; audit contractor qualifications and training requirements. Provide up-to-date equipment operating procedure forms. Maintain an electronic inventory of equipment and material and monitor inventory levels. Perform routine clerical duties such as filing, record‑keeping, processing invoices for payment, completing performance and control reports (expenditure, inspection, service, accident, damage settlement reports, etc.). Maintain logs. Maintain a clean and organized warehouse area. Perform other routine labour as directed. Develop and maintain thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein. Perform other related duties as required. Qualifications Successful completion of secondary school (Grade XII) education. Minimum of three (3) years of directly related experience. Mechanical equipment knowledge, including specifications, equipment capabilities, operation and tendering procedures. Capable of maintaining work records and understanding equipment service manuals. Demonstrated ability related to file maintenance, email applications, spreadsheet applications and information input/retrieval. Proven capability in dealing with the public and conflict‑resolution skills. Satisfactory health, attendance and former employment history. May require the use of a CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence and have an acceptable driving record. How to Apply If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online. We must receive your resume before 11:59 p.m. on Thursday, December 4, 2025. For those providing a French language resume, please also include an English version. Click on the 'Apply for Job' button. Follow the step‑by‑step application process. Ensure you attached a cover letter and resume. Acceptable file types are: .doc, .docx, .txt, .pdf, .rtf. Once completed, review your application and click on the 'Submit' button. Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e‑mail confirmation to the e‑mail address on your profile. All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability‑related accommodation in order to participate in the recruitment process you must advise the Hiring Manager. Live outside Canada or new to Canada? The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada. Contact For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.ca. #J-18808-Ljbffr