Manager, Payroll

Job Summary This position is responsible for the overall operation of Payroll for Mary Washington Healthcare (MWHC). The Payroll Manager will oversee and supervise the organization’s payroll functions; ensuring pay is processed on time, accurately, and in compliance with government regulations. The position will implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Responsibilities Lead a staff through end‑to‑end payroll processes including payroll data collection, inter‑department communications, data input and compliance review. Manage biweekly payroll cycle including automated processes and audits; payroll reconciliation, leave accruals, outgoing interfaces, direct deposit and positive pay files to Bank, check print and follow‑up customer service. Review time entry to ensure accuracy of input in accordance with policies and procedures. Administer wage garnishments including child support, tax levies, bankruptcy, and wage garnishments; review court orders, communicate with associates, agencies, and attorneys as required. Oversee biweekly execution and reconciliation of outgoing interfaces and payments to Bank, the Foundation and General Ledger. Review and approve outgoing payments for taxes, wage garnishments, and benefits. Process off‑cycle exceptions as needed to receive, review and process adjustments, workers compensation and special checks. Oversee collection of overpayments and provide detailed backup. Maintain pre‑ and post‑payroll records to ensure data is reconciled and available for retrieval to support research and audits. Maintain payroll software and supporting processes to ensure compliance with federal, state and local statutory regulations. Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages. Balance payroll accounts by resolving payroll discrepancies. Provide payroll information by answering questions and requests. Maintain payroll guidelines by writing and updating policies and procedures. Comply with federal, state, and local legal requirements by studying existing and new legislation; enforce adherence to requirements; advise management on needed actions. Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. Perform other duties as assigned. Qualifications Bachelor’s degree required. Minimum of five years of experience in payroll operations. Knowledge of payroll and tax processes with multiple withholding and benefits (health, welfare, and retirement). Knowledge of accounting practices and HR laws and regulations. Demonstrated knowledge of U.S. taxation. Demonstrated process improvement experience. Knowledge of payroll related technology solutions. Ability to maintain privacy and confidentiality. Ability to manage multiple tasks through prioritization with strong attention to detail, accuracy, and high efficiency. Excellent verbal and written communication skills. Preferred experience with Workday payroll platform. Preferred credentials CPP/FPC. EEO Statement As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Human Resources Industries Hospitals and Health Care Location Burlington, Ontario, Canada #J-18808-Ljbffr