Financial Coordinator

1 month ago

Windsor, Canada Alberici Corporation Full time

The Financial Coordinator is responsible for job cost records and maintenance of budget information of ongoing construction projects.

This position is project site based on our project in Windsor, Ontario and is a temporary contract position.

Essential Duties and Responsibilities include the following, however, other duties may be assigned to perform this role successfully, and an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Daily spreads original estimate, approved/pending change orders, billings and pending money onto estimate sheets and into various categories such as pay item, cost code, description, insurance code, man-hours, quantity, unit of measure, labour, IT&F, material, equipment rental, subcontractors, etc. into CMS.
  • Enters cost code numbers to new and open project estimates utilizing the established standard codes and miscellaneous codes upon receipt of approval, while ensuring accuracy.
  • Reviews, prepares, maintains ‘over/under’ report comparing project estimate spreads to project awards and to correct omission errors, to determine items that require spreading and to remind the Project Manager(s) of purchase/change orders still required.
  • Processes information from field personnel / Supervisor, updating the labor productivity reports, project labor percentages of completion and quantities, and the expense or projected cost compared to estimate.
  • Meets with Financial Manager, Estimator and Project Manager prior to start of each new project to review estimate, job set up and determine the best cost coding system to be used based on how the project is to be constructed and what items are critical for cost tracking.
  • Reviews, interprets and analyzes expense or projected cost reports and adjusts or coordinates corrections, as necessary.
  • Corrects miscoded time sheets that the Payroll Department cannot enter into CMS and sets up new cost codes in project where necessary.
  • Prepares journal entries as necessary to make corrections to job costs etc.
  • Provides cost information on projects as required.
  • Obtains labour rate breakdowns from Estimators or Project Manager(s) and uses to spread T&M invoices.
  • Processes the application for payment both to the owner as well as through internal systems.
  • Prepares approved change orders, pending change orders and labour update reports and job cost reports.
  • Ensures contracts are fully invoiced per contract requirements and ensures all required paperwork is provided to the client, while meeting monthly deadlines.
  • Follows up on A/R outstanding balances and attends A/R meetings.
  • Follows up on outstanding/open purchase orders.
  • Prepares approved change orders, pending change orders and labour update reports and job cost reports.
  • Prepare monthly financial reports for assigned projects.
  • Enters weekly quantity, labour and other percentage updates.
  • Participates and contributes in post job analysis / lessons learned sessions.
  • Maintains all required paperwork for audit purposes.
  • Weekly / monthly visits to site locations.

Additional Duties and Responsibilities include the following:

  • Supports and adheres to the matrix organization format.
  • Models and reinforces safety as a top priority of the organization. Always wears a hard hat and other appropriate personal protective equipment in the field.
  • Practices the AQM philosophy of continuous improvement.
  • Meets schedules and deadlines, adheres to policies and procedures and maintains a good attendance/tardiness record.
  • Ensures client satisfaction, both internally and externally, through positive, pleasant, professional, timely and efficient handling of issues.
  • Exercises good interpersonal skills by willingly helping others accomplish the work of the organization, even if it is outside the scope of regular duties.
  • Performs other duties as assigned by the Supervisor.

Education, Experience, and Skills

Post secondary school education in accounting plus a minimum of three years related experience, or equivalent combination of education and experience.

Technical and Mental Skills

  • Reads and comprehends simple instructions, short correspondence, and memos.
  • Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Adds, subtracts, multiplies, and divides in all units of measure, using whole numbers, common fractions, and decimals. Computes rate, ration, and percent and draws and interprets bar graphs.
  • Organizes and manages time, duties and activities efficiently.
  • Excellent communication skills, both written and verbal.

**Alberici is an equal opportunity employer. Accommodations for applicants will be made upon request throughout the recruitment process**

*Only qualified candidates will be contacted for an interview*

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