Archive Management Specialist
4 weeks ago
Faculty/Service - Department: Archives
Campus: Morisset Hall
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Reporting to the Supervisor, Library and Archives, develops, implements and manages Centre de recherche en civilisation canadienne-française information systems. Designs, conserves, organizes, handles and distributes centre documentary resources in keeping with archival management principles, rules and procedures. Assists the archives authority with archives service planning and helps raise the centre’s profile.
The duties of the position will be performed in French only. The candidate must demonstrate an excellent command of the French language (spoken and written).Organizes, coordinates and completes audiovisual activities related to archival processing (assessment and selection, acquisition, classification, description, indexation, dissemination, preservation), in accordance with archival principles, rules and procedures; policies, regulations and practices in effect at the centre; and federal and provincial law.Representing the IT service, coordinates installation and maintenance of computer workstations, offers tech support to centre staff and communicates with IT service specialists and other IT representatives to ensure that systems run properly.Develops research tools and databases to integrate holdings (archival and printed documents) into centre archive reference systems and maximize dissemination.Helps develop financial assessment files for archival fonds for financial compensation purposes and fills requests for information from appraisers, other specialists and relevant government authorities.Helps train and integrate contract staff, interns and volunteers; li>Helps raise the centre’s profile. Drafts or helps to draft articles or texts. Assists in development and completion of physical or online exhibitions drawn from the holdings of the centre or other organizations. li>University degree in records management, library science or information science, or in a related field, or a combination of education and experience Knowledge of Rules for Archival Description (RAD) and of research tools (guides, directories, inventories, database management systems, etc.)Knowledge of relational databases (FileMaker, MySQL), content management systems (CMS) and web applications (AtoM, Koha) and proven ability to design relational databases Experience in first configuring and then maintaining an integrated management system for an archive centre or library services platform, including data migration and mapping Experience in querying, handling and transforming large volumes of data Knowledge of federal and provincial law affecting archives (Copyright Act, Privacy Act, Archives and Recordkeeping Act, etc.)Thorough knowledge of French Canada in general and French Ontario in particular Excellent French-language writing skills Bilingualism — English/French (spoken and written) Planning: Organize in time a series of actions or events in order to realize an objective or a project. li>Client Service Orientation: Help or serve others to meet their needs. p>The University of Ottawa embraces diversity and inclusion in the workplace. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.however, Canadians and permanent residents will be given priority.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.-
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