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Toronto, Canada BMO Financial Group Full timeApplication Deadline: 11/21/2025 Address: 100 King Street West Job Family Group: Business Management The Office of Strategic Management (OSM) works closely with the bank’s C-suite and with senior leaders in each BMO business to drive strategic change and further integrate strategy and performance management, enabled by strong connectivity to the Operating...
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Toronto, Canada University of Toronto Full timeA leading Canadian university in Toronto is seeking an Executive Assistant to the Dean for a two-year term. The role involves high-level administrative support, managing office operations, and liaising with academic administrators. Ideal candidates will have over five years of senior administrative experience and a relevant university degree. Strong...
Executive Assistant, Office of Strategic Management
4 weeks ago
Executive Assistant, Office of Strategic Management Join the Office of Strategic Management (OSM), which partners with the bank’s C‑suite and senior leaders to drive strategy. As an Executive Assistant, you will support two executives, manage administrative functions, oversee financial & HR activities, and drive process improvements. Responsibilities Provide senior‑level administrative support to two executives, including calendar management and event coordination. Distribute meeting invitations, reserve rooms, and coordinate resources for efficient meetings. Build relationships with internal and external stakeholders. Collect, organize, and produce data for reports and dashboards. Plan, coordinate, and execute departmental events. Integrate information from multiple sources to streamline processes. Contribute to planning and implementation of administrative programs. Coordinate budgets and monitor financial reporting against targets. Maintain comprehensive filing systems, ensuring prompt access to documents. Mentor junior administrative assistants, supporting their development. Create tailored communications, including writing, editing, and distributing correspondence, presentations, policies, and procedures. Process invoices per protocols, prepare and log expense claims, and track expenditures within budget. Arrange travel, book flights and accommodations. Act as liaison with internal departments and external vendors for premises and building matters, staff onboarding/offboarding, office relocations, space planning, and furniture requirements. Manage vacation and absence scheduling, resolving conflicts according to guidelines. Coordinate staff training requirements, research, booking, cancellations, and confirmations. Demonstrate creative problem‑solving, exercising sound judgment to resolve issues independently within guidelines. Qualifications 5-7 years or more of administrative or professional support experience, with increasing responsibilities. Post‑secondary degree in a related field. Specialized knowledge gained through education or business experience. Strong verbal and written communication skills; collaboration and teamwork abilities; problem‑solving and influence skills. Compensation & Benefits Salary Range: $45,500.00 – $84,500.00. Pay Type: Salaried. Salaries vary by location, experience, education, and may include commission structure. Part‑time roles will be pro‑rated. The total compensation package may also include performance‑based incentives, discretionary bonuses, health insurance, tuition reimbursement, accident & life insurance, and retirement savings plans. For more details on benefits, visit https://jobs.bmo.com/global/en/Total-Rewards. About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. We strive to create lasting, positive change for customers, communities, and our people. We value collaboration, innovation, and growth. As part of the BMO team, you will be valued, respected, and supported to grow impact from day one. We offer training, coaching, managerial support, and network‑building opportunities. We are committed to an inclusive, equitable, and accessible workplace. Accommodations are available on request for candidates throughout the selection process. To request accommodations, contact your recruiter. Seniority level Not Applicable Employment type Full‑time Job function Administrative #J-18808-Ljbffr
