ADMINISTRATIVE STAFF SPECIALIST Ill

ADMINISTRATIVE STAFF SPECIALIST III (BAND LEVEL 8) – Contractual Position to March 31, 2029; Possibility of Extension Hibernia and Hebron Research & Development Initiative Research Initiatives & Services (RIS) Research Initiatives & Services (RIS) is the primary point of contact for all research funding applications and awards at Memorial University. The Hibernia and Hebron R&D initiative encompasses a new portfolio of projects. The Administrative Staff Specialist III will provide administrative direction in the functional areas of financial management, including budgeting, oversight, reporting, and human resource management, in conjunction with the Manager, Finance and Administration, Hibernia and Hebron R&D Initiative. The successful candidate will play a key role as a member of the administrative team in support of the initiative’s deliverables. DUTIES Coordination of administrative, purchasing, accounting, budgeting, and human resource activities. Maintenance of comprehensive records of finances and accounts; monitoring grant and contract accounts. Preparation of quarterly financial reports for submission to funding agencies. Ensuring purchases adhere to defined budgets and align with University purchasing policies and procedures. Coordination of human resource activities, including recruitment, payroll, and leave management. Development, recommendation, and implementation of new systems, policies, and procedures. Performance of various administrative staff functions and maintaining contact with officials within the University. Supervision of staff; performing other related duties as required. QUALIFICATIONS 3–5 years of experience in progressively responsible administrative positions. Graduation with a university degree in business, public administration, or organizational management (or an equivalent combination of experience and training). Well‑developed analytical, problem‑solving, and communication skills. Knowledge of the Human Resources Management System and Microsoft Office Suite. Experience working with Banner Finance, FAST, Banner Workflow, OnBase, and familiarity with university policies and procedures. SALARY $64,361 – $87,763 per annum (Management and Professional) CLOSING DATE November 14, 2025 by 5:00 p.m. NST EQUITY, DIVERSITY, AND INCLUSION All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment. If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements. The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third‑party service providers, as necessary to administer programs and activities. If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca. Please be advised that we are unable to provide updates on current competitions. We thank all applicants for their interest; however, only those selected for an interview will be contacted. #J-18808-Ljbffr