Research Coordinator

Staff - Non UnionJob CategoryNon Union Technicians and Research AssistantsJob ProfileNon Union Salaried - Research Assistant /Technician 4Job TitleResearch CoordinatorDepartmentClinical Training Female Pelvic Medicine and Reconstructive Surgery | Department of Obstetrics and Gynaecology | Faculty of MedicineCompensation Range$5,220.98 - $6,124.46 CAD MonthlyPosting End DateSeptember 1, 2025Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End DateSeptember 30, 2026At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.Job SummaryThe primary focus of the Research Coordinator is to provide local and national multicentre coordination of one main and several clinical research projects within the Urogynecology section of the Division of Gynecologic Specialties at St Paul’s Hospital. The responsibilities include coordination of trial funds and grant contract setup, liaise with various research institutes, liaise with research coordinators and PI’s at other Canadian universities, patient recruitment, chart review and management of all subsites’ electronic data entry, data quality reviews, preparation of financial and summary reports, team meeting scheduling, knowledge translation and maintenance of patient information website and social media, coordination of undergraduate, graduate and postgraduate students involved with ongoing studies.Exceptional organizational skills, communication skills, superior attention to detail as well as a high degree of motivation, enthusiasm and initiative are required for this position.Organizational StatusReports to the Principal Investigator. Works with the Principal Investigator, research nurses, students and clinical fellows, statistical and computer consultants and clerical staff.Work PerformedAssists in the preparation and submission of ethics applicationsMonitor funded research project budgets, prepares financial reports and monitor expenditures while ensuring compliance with granting agency policies and proceduresEnsures all sites maintain study patient logs, case report forms, a manual of procedures and other important project related to the manual procedures filesIn collaboration with the study investigator, implements participant recruitment initiatives, study execution and general timelines, ensuring that all deadlines are metMaintains appropriate regulatory documentation, including grant contracts at multiple sitesScreens, recruits and obtains consent from study participantsConducts study visits via phone and in-personCreates and coordinates all data collection instruments and surveys using REDCapImplementing weekly priorities set as per research program, and ensure planned deliverables and timelines are met. Responsible for study logistics, including liaising with the Data Safety Monitoring Committees and the steering committeesEnsures data quality and Good Clinical Practice (GCP) are followed for all studies across all sitesAs guided by the PI, participates in project planning and execution and takes an active role in meetings to define goals and scope of research projects. Edits and proofs all study communications.Maintains patient information websitehttps://www.bepelvichealthaware.caand assists in developing, in coordination with the PI, website and social media content postings.Processes purchase orders/transfer of funds to subsites, tracks and records payment of participant honorariums, creation of supplier invoices, creation of supplies, knowledge of research grants dashboard and financial reportingActs as the key liaison with the Principal Investigator, collaborators, and sponsorsOther related duties as requiredConsequence of Error/JudgementThe Research Coordinator is required to conduct the research activities in an ethical manner. Any procedures or data recorded as part of a study must be reliable and accurate, reflecting the work performed. Strict confidentiality of all study participants must be adhered too. All activities involving participants are accountable to the Principal Investigator, the Department Head, and the Research Manager’s governing professional organization.Supervision ReceivedMost of the work will be done independently; however, the Principal Investigator(s) will supervise all projects. Regular progress meetings and performance reviews are to be expected.Supervision GivenAssigns and checks work of other support staff, students, and research coordinators at multiple Canadian sites as required.Minimum QualificationsCompletion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.Willingness to respect diverse perspectives, including perspectives in conflict with one’s ownDemonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusionPreferred QualificationsAbility to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources. Ability to communicate effectively, both verbally and in writing. Past experience at UBC, including with Finance and Research Ethics Boards, and experience with Excel and REDCap, are definite assets. #J-18808-Ljbffr