Operations Administrator, Private Wealth

Application Deadline 10 / 20 / 2025 Address 100 King Street West Job Family Group Wealth Sales & Service Overview Supports the Private Wealth branch and / or region in achieving business objectives by providing effective operational support and management of sales compliance and regulatory requirements. Responsibilities Manages client documentation for correspondence and set-up. Collaborates with internal and external stakeholders in order to deliver on business objectives. Supervises the day-to-day operational activities by coordinating the work flow of less-experienced staff. Organizes and files records of office activities and business transactions. Administers a filing system to ensure the availability of reports forms and other documentation. Creates maintains and enters information into databases. Assists with the coordination and processing of work orders for equipment warranties maintenance and repairs (e.g. documents tracks and communicates maintenance requests to appropriate areas for execution). Maintains office supplies inventory and orders. Schedules meetings and coordinates meeting facilities and set-up. Liaises with internal and external partners to coordinate changes to premises (e.g. relocations office planning) with minimal interruptions to business operations. Identifies and escalates all irregularities and discrepancies to management. Performs various operational activities to meet business objectives client needs and maintain overall service levels. Provides administrative / operational support including financial and transactional processing and reporting account processing and documentation compliance processing and other related activities; ensures proper documentation and administration of decisions. Meets high quality service standards to maximize relationship retention and growth. Identifies and escalates all irregularities and discrepancies to management and compliance as per guidelines. Follows through on risk and compliance processes and policies to ensure we safeguard our customers assets maintain their privacy act in their best interests and ensure an effectively run function. Protects the Banks assets and complies with all regulatory legal and ethical requirements. Completes complex & diverse tasks within given rules / limits. Analyzes issues and determines next steps; escalates as required. Broader work or accountabilities may be assigned as needed. Qualifications Typically between 2 - 3 years of relevant experience and post-secondary degree in related field of study desirable or an equivalent combination of education and experience. Basic specialized knowledge. Verbal & written communication skills - Good. Organization skills - Good. Collaboration & team skills - Good. Analytical and problem solving skills - Good. Salary $33600.00 - $50900.00 Pay Type Salaried Employment Type Full-Time Key Skills Business Development Estate Law Sales Experience Trusts Wealth Management Financial Services Organizational skills Investment Experience Banking Securities Law Financial Planning Wills Benefits BMO Financial Groups total compensation package will vary based on the pay type of the position and may include performance-based incentives discretionary bonuses as well as other perks and rewards. BMO also offers health insurance tuition reimbursement accident and life insurance and retirement savings plans. To view more details of our benefits please visit : Us Company Culture At BMO we are driven by a shared Purpose : Boldly Grow the Good in business and life. It calls on us to create lasting positive change for our customers our communities and our people. By working together innovating and pushing boundaries we transform lives and businesses and power economic growth around the world. Professional Development As a member of the BMO team you are valued respected and heard and you have more ways to grow and make an impact. We strive to help you make an impact from day one for yourself and our customers. Well support you with the tools and resources you need to reach new milestones as you help our customers reach theirs. From in-depth training and coaching to manager support and network-building opportunities well help you gain valuable experience and broaden your skillset. Inclusivity To find out more visit us at is committed to an inclusive equitable and accessible workplace. By learning from each others differences we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation please contact your recruiter. Note to Recruiters BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO directly or indirectly will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid written and fully executed agency agreement contract for service to submit resumes. Required Experience Unclear Seniority Vacancy 1 #J-18808-Ljbffr