Contract Specialist

Join to apply for the Contract Specialist role at BiblioCommons. As the Contract Specialist, you will coordinate with internal and external stakeholders on the negotiation and implementation of all agreements and will lead the legal and insurance review of the RFx process. This role will include review of privacy legislation (Canada and USA). Job Responsibilities Coordinate the legal and insurance review for RFx and contract lifecycle processes from initial intake/contract award to final submission, ensuring deadlines are met and adherence to internal guidelines/standards and compliance with external regulations, where applicable Analyze and comment on RFx, contracts, and contract-related documents and give proactive advice – liaise with Senior Legal Counsel, as necessary Review customer-proposed terms and conditions, risk identification, and act as a liaison between internal and external parties. Participate in contract negotiations and formulation/implementation of negotiation strategy Work closely with the customer's legal team, procurement, and business units to complete requests independently Maintain contractual documentation in the contract database and CRM, where applicable, including capturing internal data/exceptions, and provide summaries to internal stakeholders Spearhead the standardization of contracts and improvement processes for the internal legal department and participate in system or process improvement initiatives in legal and G&A department, in general Review privacy legislation (Canada and USA) proactively and highlight key takeaways or impact for internal stakeholders. Work and collaborate with internal customers on contract and legislation related queries/matters, evaluation of terms and condition and contracts related to vendor/purchasing agreements, and security questionnaires Qualifications Minimum five years experience managing contract negotiations and working with internal stakeholders to support a technology business, is preferred Excellent communication and problem-solving abilities Strong negotiation, organizational, and project management skills Ability to manage multiple priorities and collaborate across departments Proven track record of responsiveness and dependability in a deadline driven environment Experience with privacy legislation, is a plus Technical Skills Experience with Microsoft products - Excel, Word, PowerPoint, Outlook and SharePoint. Experience with contract management, salesforce CRM, or workflow software tools is a plus. Generous health benefits package An extra day off on your birthday Support through peer mentoring, career development plans, and tuition reimbursement opportunities An opportunity for professional growth where great work is recognized and rewarded A chance to put your experience to work to serve and support libraries worldwide The option to work remotely within Canada or from our office in Toronto Our Mission (A little about our values) Our growing staff (aka BiblioTeam and BiblioBuddies) support library customers in making the most of the BiblioCommons enterprise suite of products. Our mission is to support libraries in ensuring that the online public library experience is as welcoming and inspiring as a visit to a physical library. A lot of companies tout 'social impact', but at BiblioCommons we serve over 8 million diverse users each month by partnering with over 370 public libraries (including consortia members) in Canada and the US. Libraries are more than just book stacks—they are public spaces that foster learning, connection, and community; and BiblioCommons brings that community online with clever software that powers many of the largest libraries. Seniority level Associate Employment type Full-time Job function Information Technology Industries Software Development BiblioCommons is an equal opportunity employer, we recruit, hire, train, promote and provide all other privileges of employment to qualified people without regard to age, race, colour, creed, national origin, gender, gender identity, gender expression, disability, marital status, citizenship status, ethnicity, familial status, religion, sexual orientation or any other classification for which discrimination is prohibited. #J-18808-Ljbffr