Added - 03/05/24 Project Coordinator Project Coordinator Calgary , Alberta
3 weeks ago
We are looking for a Project Coordinator for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.
Hybrid schedule, at least 4 days in the office. 8 hours a day, 40 hours a week. It is NOT a remote role.
Role Description
Our client is seeking a skilled Project Coordinator who is a self-starter and is able to deal with a changing environment. The successful candidate will collaborate with multiple people on an SAP implementation project, overseeing project planning, coordination, and execution.
They will work closely with the Project Manager, project team members and vendor resources, and synchronize all the operations involved in the successful running of the project. This involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.
Key Responsibilities
- Build and maintain team Content Server workspace, SharePoint site, Microsoft Teams channel, postings, access management.
- Perform document management and maintain documentation library, both in SharePoint and Content Server.
- Organize, attend, and participate in various Project meetings as required (e.g., Working Committee, Steering Committee, townhalls, workshops).
- Create and maintain various project trackers (e.g., build interface tracker, Business & IT resources requirement tracker, new resource onboarding/offboarding tracker, project resource utilization tracker).
- Provide additional onboarding training sessions to new resources including building the training deck.
- Manage in-team communications including information posting, deadline reminders etc.
- Engage with the project team to identify and define requirements, scope, and objectives.
- Assist in managing resource utilization on the project, including forecasting, resource leveraging etc.
- Assist in maintaining project RAID log (Risks, Actions, Issues and Decisions).
- Draft and QA project documentation (e.g., Project Management Plan, Project change request).
- Draft project status reports and scorecards according to required cadence, report on Project health, schedule, budget, scope, and resourcing etc.
- Assist in document approval process including managing artifacts to be saved in the proper folders, create approval request in ServiceNow and follow ups.
- Assist in the execution of project change management process including creating CR, gathering information from working team.
- Assist in project budget build (if required), using bottom up or top-down approach depending on scenarios and/or the requirements.
- Submit AFE/WO request form.
- Create and maintain Project Forecast Template.
- Provide instruction to 3rd party vendors of invoicing process (e.g., account setup in OpenInvoice, invoice submission requirements, invoice coding to use).
- Manage Project financials in ServiceNow
- Perform project financial reporting
Required Skills and Experience
- Minimum 5 years of experience working as an IT project coordinator or in a similar capacity.
- Experience working with project financial reporting.
- Microsoft 365 experience and knowledge.
- 1 year of experience using SharePoint.
- Previous experience working with SAP is an asset.
- Experience working within the Oil and Gas industry is a bonus.
Please note that while all applications are appreciated, only candidates selected for interview will be contacted.
InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs. #J-18808-Ljbffr
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