Contracts Order Entry Associate

3 days ago

Golden Horseshoe, Canada Harris Geospatial Solutions Full time
Contracts Order Entry AssociateL3HARRIS WESCAM Division Waterdown, OntarioAbout L3HARRIS WESCAM As a subsidiary of L3Harris Technologies and within the Integrated Mission Systems Segment, the WESCAM division develops the most advanced optical sensor and targeting systems for global defense and military sectors, National Security, Search & Rescue and Airborne law enforcement agencies. From long-range covert surveillance missions to search and rescue operations, our MX-series systems, and the mission systems solutions they are a part of, produce stabilized high-magnification electro-optical and infrared images from airborne, marine and ground based platforms, enabling our customers to see first and act first.About the RoleResponsible for processing of purchase orders and sales orders to achieve key business and financial objectives for orders, revenue recognition, operating income, and free cash flow for new and continuing programs. Working closely with internal departments to ensure accurate and timely acceptance and processing of orders and installments. Being a trusted member of the contracts team who takes active ownership in supporting a cohesive portfolio of contracts professionals. Establishing processes and best practices for the contracts team by seeking to understand the function of the business through a continuous improvement lens. Manages the contractual review of solicitations, proposal development, contract change control process and general contract administration. Supports departmental productivity improvement activities by leveraging Sharepoint skills, and various databases.Primary Responsibilities
  • Entry of customer orders and payment requirements into the ERP system in an accurate and timely fashion to drive the demand for product and the fulfillment of programmatic requirements.Maintain accurate and complete contract records of acknowledged orders.Continuous improvement of the Order Entry process and developing work proceduresOwnership and oversight of repairs and price list or Long-Term Agreement orders with no change to Terms and Conditions. Coordinate the acceptance of new contracts/purchase orders, complete customer acknowledgements and support contract acceptance negotiations as requiredHigh-level data analysis to support process improvementsCreate and / or maintain databases of contracts information (Non-Disclosure Agreements, Bailment Agreements, etc.)
Required Capabilities
  • Exceptional organization skills and attention to detailDemonstrated ability to work flexibly with customer focus and courtesy amid frequent interruptionsMust have good communication skills, quality commitment, customer focus, strong interpersonal skills, and adaptabilityMust be professional, accessible, and flexible to the changing needs of the department and must be a team playerSelf-starter; willing to find solutions when set process is not readily availableExcellent written and oral communication skillsComprehensive experience with MS Office O365.Ability to handle multiple tasks and effectively balance priorities to meet deadlinesTeam player attitude with a high sense of urgency to respond to time-sensitive issuesFast learner of new skills and information, open minded and pragmatic, adaptable to change
Desired Education and Experiences
  • General understanding of Contracts / Purchase Orders Understanding of Enterprise Resource Planning software (Infor or SAP preferred) or related computer skills preferredCollege Diploma / Associates Degree and / or a minimum of 2 years of prior related experience
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