Assistant Property Manager

3 weeks ago

Calgary, Canada EightSix Network Inc Full time

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers and stand-alone supermarkets.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties' principal tenant is Loblaw Companies Limited, Canada's largest retailer. Choice Properties' strong alliance with Loblaw positions it well for future growth.

A commitment to continuous learning and development is a strong part of our culture.

Reporting to the Senior Property Manager, this position is responsible for assisting with overall management and administration of an extensive portfolio. The portfolio may consist of both directly owned and co-owned properties. The candidate with strong operational, facility management background would be an asset in this team environment.

Responsibilities:

  • Work with Senior Property Manager to meet asset & property management objectives.
  • Respond to emergencies including occasional after hours on call duties.
  • Respond to tenant problems and complaints; conduct investigation and initiate corrective action.
  • Assist in the administrative responsibilities for building operation inspections.
  • Monitor incoming site inspection reports and deal with issues reported as required.
  • Assist in coordination of all audit process requirements such as, insurance tracking, and vendor set up and compliance.
  • Process preliminary monthly rent roll reports, and communicate ongoing rental billing changes to tenants, and assist lead in monthly approval process.
  • Responsible for Accounts Receivable for the portfolio to ensure all monthly rents, charge backs and year end invoicing is collected in a timely manner
  • Perform all administrative functions relating to property management including managing contractual requirements of tenant leases, paying invoices, and collecting rental payments.
  • Provide assistance for accruals and monthly reporting including variance comments and financial analysis.
  • Assist in Health and Safety for best practices.
  • Assist in the preparation of quarterly management reports and annual budget preparation as requested.
  • Liaise with leasing and development on items pertaining to the portfolio when required, i.e. showing of vacant units etc.
  • Visit sites on a regular basis to ensure the standard of the company’s practices are adhered to as required.

Qualifications:

  • Candidate should possess post-secondary education.
  • 5 years of experience as a Property Administrator or Assistant Property Manager within a real estate industry or Operations experience, is preferred
  • Pursuing a property management designation is an asset, such as: RPA, FMA or CPM
  • Strong understanding of property accounting and ability to interpret financial data
  • Detail oriented; ability to work under pressure and deliver timely and accurate results.
  • Proficiency in Microsoft Office and other property management applications (Angus, SAP, Yardi, Argus or JDE).
  • Proven organizational and multi-tasking skills.
  • Strong communication skills both written and oral.
  • Self-motivated, professional and flexible.
  • Ability to work both independently and with others collaboratively in a team environment.
  • Strong technical and organizational skills.
  • Skilled in customer service and tenant relations
  • Must be able to travel and possess a valid driver’s license.
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Choice Properties in Calgary, Alberta, Canada

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