Project Site Coordinator

4 weeks ago

Burnaby, Canada Vasto Builders Inc. Full time

ROLE SUMMARY

Reporting to the Project Manager, the Project Site Coordinator will assist and support the Site Superintendent in the efficient management of the site office duties. Scope to include managing budgets and project files including but not limited to report generation, project correspondence, Purchase Orders, Change Orders, and meeting minutes. This role will be responsible for performing and coordinating various managerial tasks in a supportive role, along with administrative duties, like maintaining project documentation, updating the schedule, and handling financial queries. This role will require excellent time management and communication skills, as you collaborate with stakeholders and internal teams to deliver results per timelines.

KEY ACCOUNTABILITIES

  1. Responsible for assisting the Project Manager with overall project management.
  2. Develops and maintains excellent relationships with sub-trades, suppliers, consultants, and the BLDG department.
  3. Responsible for managing the change order process, including pricing, negotiating, processing, and assessing cost and schedule impact.
  4. Coordinating project schedules, resources, equipment, and information.
  5. Monitor project progress and handle any issues that arise.
  6. Administers RFI and shop drawing process.
  7. Maintains contractual responsibilities with subcontractors.
  8. Involved in all facets of project closeout, including archiving documents, maintenance and warranty manuals, deficiencies, and warranty work.
  9. Oversight of health & safety standards.

EDUCATION & EXPERIENCE

Minimum Grade 12 required; experience in the Real Estate or Construction industry in a similar role is an asset. Proven work experience as a Project Coordinator or in a similar role is required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

  • An ability to prepare and interpret schedules and step-by-step action plans.
  • Solid organizational skills, including multitasking and time management.
  • Strong client-facing skills.
  • Cost estimating and quantity takeoff.
  • Strong teamwork skills.
  • Excellent written and verbal communication skills.
  • Self-starter, highly motivated and organized, with the ability to take initiatives to make improvements.
  • Ability to collaborate with the team.
  • Strong computer skills and experience with multiple platforms and operating systems such as Gsuite (Google Docs, Sheets, etc.) and experience with Procore Project Management platform strongly desired.

Job Types: Full-time, Permanent

Pay: $20.00-$30.00 per hour

Expected hours: 40 per week

Additional pay:

  • Bonus pay

Benefits:

  • Dental care
  • Extended health care
  • Vision care

Schedule:

  • 8 hour shift

Work Location: In person

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