Program Director Secretary

4 days ago

Hamilton, Canada Hamilton Health Sciences Full time
The Director Program Secretary will be responsible to provide full secretarial and administrative support to the Director of Cardiac & Vascular, the Director of Regional Burns, Trauma, ED & Critical Care and applicable managers within this portfolio.
The Director Program Secretary will provide confidential administrative support and oversee, manage, and be responsible for the effective and efficient operations of the office. The Director Program Secretary will manage the Director’s and applicable manager’s daily schedule by systematically organizing and providing comprehensive coordination of internal/external meetings/teleconferences and management of corresponding documents. The Director Program Secretary must be self-directed, client-focused, and have excellent communication skills. This includes developing and maintaining good working relationships with members of the Leadership Team and of the program, affiliated clinical and program personnel & provincial and regional committees.
These accountabilities are set within the values and expectations for Hamilton Health Sciences.

Qualifications
  • Graduate of Community College Business Secretarial Program and/or QAA certification or equivalent
  • Minimum 4-5 years current administrative support experience at an advanced level
  • Medical Terminology
  • Proficient keyboarding skills (60 wpm)
  • Excellent computer skills in a variety of applications including: Windows, MS Outlook, MS Word, MS Access, MS PowerPoint, MS Excel, myHR and Management Resource Tool, Taleo, and in addition, website skills for site communication
  • Demonstrated excellence in effective communication (written and verbal), and interpersonal skills
  • Demonstrated ability to appreciate confidential nature of position
  • Demonstrated ability to work effectively in a team environment
  • Ability to work independently demonstrating initiative, organization and establishment of priorities
  • Demonstrated ability to meet project and task deadlines, including the tracking of incomplete program work
  • Demonstrated scheduling experience, including skills to re-prioritize a full Director's schedule in a fast-paced intensive workload administrative environment
  • Excellent transcription and minute-taking abilities and ability to draft memos, letters and agendas for the Director's review
  • Demonstrated ability to develop systems that create efficient workflow with attention to detail
  • Demonstrated ability to work effectively and collaboratively with various hospital departments and regional stakeholders
  • Demonstrated ability to triage calls and problem-solve in the absence of the Director and maintain a professional demeanor for an advanced level position
  • Capital planning and budget development/management skills, including budget report analysis skills and Excel spreadsheeting using formulas
  • Coordinate activities of other secretarial program staff to support program/site initiatives
  • Demonstrated activities to support continuous learning
As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Employee Health Services. #J-18808-Ljbffr

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