Office Services Administrator-Bilingual

2 weeks ago

Montreal, Canada First National Full time
We are hiring an Office Services Administrator, Commercial Financing

Reporting To:

Manager, Commercial Financing

Full-Time/Part- Time:

Full-time

Posting Date:

April 23, 2024

Closing Date:

May 7, 2024

Hours of Work:

8:30 a.m. – 5:00 p.m.

Grade:

Office Location:

4.3

Montreal

Great location Steps away from the main public transit station

What we offer:

Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities

*Eligibility for benefits is dependent on the terms of employment

The Opportunity:

The Office Services Administrator is responsible for the complete office management of the Montreal office. Ensuring all office services are handled in a timely and effective manner to maintain promote efficiencies for all internal departments and the completion of daily administrative tasks.

The office services administrator will also act as the office receptionist and executive assistant to the commercial VP.
  • Complete office management including, but not limited to:
  • Assist with general appearance of office and meeting rooms including walk around and identifying maintenance issues
  • Submit maintenance requests with property management
  • Ensure common space are clean and functional (Kitchens, meeting rooms, hallways, etc.)
  • Replenish paper and arrange service when needed for fax machines, printers, photocopiers
  • Scan, photocopy and cerlox materials as requested
  • Activate and deactivate security pass cards for new hires and/or existing employees, and visitors;
  • Answer and transfer incoming calls to appropriate personnel in a professional, pleasant and courteous manner
  • Greet clients and/or customers and welcome new hires
  • Assist with coordination of charity events and social events
  • Liaise with the Head Office (Office Services and HR) to complete various tasks in office
  • Prepare and submit expense invoices and reports for commercial originators.
  • Record office files for offsite storage and arrange for pick-up and/or drop-off
  • Provide daily reception relief, execute outgoing couriers and distribute faxes through a portal
  • Provide team support with high volume incoming couriers
  • Comply with office privacy
  • Complete special projects as assigned by Manager
  • Adhere to policies /procedures to ensure AML requirements are met, when applicable
The Requirements Needed:
  • Experience working in a fast paced, structured and team based environment
  • Ability to work independently
  • Ability to sit for extended periods of time
  • Proven ability to adapt to fluctuating work volumes
  • Ability to perform light physical tasks (i.e. bending, reaching, pushing, lifting and for short distances)
  • Excellent organizational skills
Key Contacts:

External: Various office supply vendors; charity organizations

Internal: Internal Employees across regional and head office

Education/Certification/Experience Requirements:
  • Post-secondary education and/or equivalent work experience preferred Proficient in Microsoft Office applications (Excel, PowerPoint, and Word) and relevant software applications
  • Knowledge of customer service principles and practices
  • Previous office experience required
Working Environment and Physical Demands Analysis
  • Office environment
  • Periods of high volume with tight timelines
  • Long periods of stationary position/sitting
  • Prolonged periods of repetitive movement (i.e. using a keyboard and mouse)
  • Long periods of time in viewing a computer screen
  • Multi-tasking, may include speaking to customers on a telephone call while looking up information on a computer program
  • Lifting of boxes
The team you will join:

First National is Canada’s largest non-bank lender, originating and servicing both commercial and residential mortgages since 1988. Over the past thirty years, we have been committed to hiring the best and brightest with over 1,000 proud team members. Through cooperation, ongoing coaching, development opportunities and a culture that celebrates both hard work and teamwork, First National team members are supported to lead, learn and grow.

If you are ready to join First National’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story.

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation or any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at .

We would like to thank all applications for their interest, but only candidates selected for an interview will be contacted. #J-18808-Ljbffr

  • Bilingual Human Resources Business Partner

    1 week ago

    Montreal East, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to drive...

  • Bilingual Human Resources Business Partner

    1 week ago

    Montreal East, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to drive...

  • Bilingual Human Resources Business Partner

    7 days ago

    Montreal East, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to drive...

  • Bilingual Human Resources Business Partner

    1 week ago

    Montreal East, Canada Bilingual Source Full time

    We seek a dedicated Human Resources Business Partner (HRBP) to join our client's growing team. As an HRBP, you will play a crucial role in developing and implementing HR programs and processes to enhance employee performance, retention, and satisfaction across our client's various locations in Canada. You will collaborate closely with leadership to drive...

  • Bilingual Operations Officer III

    3 days ago

    Montreal, Canada TalentWorld Full time

    TalentWorld is recruiting for Bilingual French Operations Officer III plays a critical role in the Commercial Loans department, primarily responsible for the meticulous review of commercial security files and providing operational support to ensure accurate and timely processing of transactions. This position involves ordering, reviewing, and reconciling...

  • Bilingual Operations Officer III

    4 days ago

    Montreal, Canada TalentWorld Full time

    TalentWorld is recruiting for Bilingual French Operations Officer III plays a critical role in the Commercial Loans department, primarily responsible for the meticulous review of commercial security files and providing operational support to ensure accurate and timely processing of transactions. This position involves ordering, reviewing, and reconciling...

  • Bilingual Operations Officer III

    3 days ago

    Montreal, Canada TalentWorld Full time

    TalentWorld is recruiting for Bilingual French Operations Officer III plays a critical role in the Commercial Loans department, primarily responsible for the meticulous review of commercial security files and providing operational support to ensure accurate and timely processing of transactions. This position involves ordering, reviewing, and reconciling...

  • Bilingual Operations Officer III

    19 hours ago

    Montreal, Canada TalentWorld Full time

    TalentWorld is recruiting for Bilingual French Operations Officer III plays a critical role in the Commercial Loans department, primarily responsible for the meticulous review of commercial security files and providing operational support to ensure accurate and timely processing of transactions. This position involves ordering, reviewing, and reconciling...

  • Bilingual Administrative Assistant

    1 week ago

    Montreal, Canada EightSix Network Inc Full time

    We are seeking a detail-oriented Administrative Assistant to provide essential support to our client's department, Branch, and Board of Directors. The successful candidate will play a crucial role in maintaining efficient administrative processes and facilitating smooth operations within our organization. If you are proactive, organized, and thrive in a...

  • Bilingual Administrative Assistant

    1 week ago

    Montreal, Canada EightSix Network Inc Full time

    We are seeking a detail-oriented Administrative Assistant to provide essential support to our client's department, Branch, and Board of Directors. The successful candidate will play a crucial role in maintaining efficient administrative processes and facilitating smooth operations within our organization. If you are proactive, organized, and thrive in a...

  • Bilingual Administrative Assistant

    1 week ago

    Montreal, Canada EightSix Network Inc Full time

    We are seeking a detail-oriented Administrative Assistant to provide essential support to our client's department, Branch, and Board of Directors. The successful candidate will play a crucial role in maintaining efficient administrative processes and facilitating smooth operations within our organization. If you are proactive, organized, and thrive in a...

  • Office Services Administrator

    2 weeks ago

    Montreal, Canada First National Financial Full time

    First National is Canada’s largest non-bank lender, originating and servicing both commercial and residential mortgages since 1988. Over the past thirty years, we have been committed to hiring the best and brightest with over 1,000 proud team members. Through cooperation, ongoing coaching, development opportunities and a culture that celebrates both hard...

  • Office Services Administrator

    2 weeks ago

    Montreal, Canada First National Financial Full time

    First National is Canada’s largest non-bank lender, originating and servicing both commercial and residential mortgages since 1988. Over the past thirty years, we have been committed to hiring the best and brightest with over 1,000 proud team members. Through cooperation, ongoing coaching, development opportunities and a culture that celebrates both hard...

  • Bilingual Finance Administrator

    1 week ago

    Montreal, Quebec, Canada McCarthy Tetrault Full time

    At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and...

  • Bilingual Finance Administrator

    4 weeks ago

    Montreal, Quebec, Canada McCarthy Tetrault Full time

    At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and...

  • Payroll Administrator

    3 weeks ago

    Montreal, Canada Black & McDonald Full time

    ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Finance team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Bilingual Payroll Administrator is based in Montreal or Markham with some possibility of hybrid and typically reports directly to the...

  • Payroll Administrator

    1 day ago

    Montreal, Canada Black & McDonald Full time

    ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Finance team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Bilingual Payroll Administrator is based in Montreal or Markham with some possibility of hybrid and typically reports directly to the...

  • Office Administrative Assistant

    4 days ago

    Montreal, Canada Knight Therapeutics Full time

    About Knight Knight Therapeutics Inc. is a pan-American (ex-US) specialty pharmaceutical company focused on acquiring, in licensing, marketing, and commercializing innovative prescription pharmaceuticals in Canada and Latin America. Knight owns Biotoscana Investments S.A., a pan-Latin American specialty pharmaceutical company. Knight Therapeutics Inc.’s...

  • Bilingual Administrative Assistant/Adjoint(e) administratif(ve) Bilingue

    2 weeks ago

    Montreal, Canada Sedgwick Full time

    Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It’s an opportunity to do something meaningful, each and every day. It’s having support for...

  • Bilingual Fraud Officer

    4 weeks ago

    Montreal, Quebec, Canada Royal Bank of Canada Full time

    Job SummaryParticipates in bank account investigations to prevent possible fraudulent transactions; minimizes fraud loss and adheres to organizational standards. With extensive knowledge of the job and policies/practices, performs a wide range of advanced administrative/operational assignments.Job DescriptionWhat is the opportunity?As a Fraud Prevention...