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Events Coordinator

3 months ago

Port Moody, Canada City of Port Moody Full time
Events Coordinator (TPT)

Job order - J0824-0907 - Temporary Part-Time
Title Events Coordinator (TPT)
Category Cultural Services (incl. Theatre)
City Port Moody, British Columbia, Canada
Job Description Events Coordinator (TPT)

The Events Coordinator is responsible for leading the planning and execution of a variety of city-led special events; creating, scheduling and maintaining content for the city website and digital signage; processing applications and coordination for various programs and permits; and, being an awesome and engaged member of a dynamic Cultural Services Team, providing support as needed on a variety of projects and tasks.

This is a temporary, part-time position working 21hours per week, currently estimated to last 9 months, with the possiblity of extension.

Responsibilities:

• Lead the planning and coordination for a variety of city-led special events ranging from small ribbon cutting events to large festivals
  • Schedule and coordinate the activities of city staff, volunteers, and contactors for special events
  • Manage budgets related to the planning and execution of special events
  • Coordinate a city presence at select community-led special events
  • Coordinate marketing plans with Communications and Engagement staff
  • Identify needs, create, schedule and update content for the Newport Digital Sign, Galleria digital signs, City website, City Facebook page and Cultural Services’ social media channels
  • Process applications and permits for various Cultural Services’ programs (busking, event signage, etc)
  • Coordinate the Art at Council program
  • Support the Cultural Services Manager and division with minor administrative tasks (preparing payment requisitions, ordering office supplies, filing, etc)
  • Act as a resource for the community regarding Cultural Services
  • Be anall-around team player supporting Cultural Services and the City as required on a variety of special projects and initiatives

BasicQualifications:
  • A diploma (2 years of education) in event planning, hospitality, project management, or related field
  • Two or more years of job-related experience in special event coordination and:
    • Project management
    • Building relationships with vendors and suppliers
    • Preparing and managing special event budgets
    • An eye for ensuring safety at events (Risk management)
    • Excellent communication skills
    • Marketing and promotions relating to special events
    • Creating and updating content for print and the web
    • Problem solving and logistics skills
    • Proficient with Microsoft Word and Excel
    • Valid Class 5 Driver's License

Please note that employment with the City of Port Moody is subject to the receipt of a satisfactory police information check as well as a satisfactory driver's abstract.

The City of Port Moody strives to be an employer of choice and offers an excellent benefits package as well as professional development opportunities and, for some positions, hybrid work opportunities.

Skills
Reference 285552

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