Legislative Clerk

Please see Special Instructions for more details.

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Posting Information

Posting Number

Posting Number CK53107P

Position Title

No. of Staff Required

No. of Staff Required 1

Position Type

Position Type FT

If Term position, enter length of Term in months

If Term position, enter length of Term in months N/A

Position Groups

Position Groups CUPE Civic

Division

Division City Clerk (DV120)

Department

Department City Clerk (DP120)

Branch

Branch Legislative Services (BR119)

Organizational Information

Purpose of your Position - Non Union

Classification Summary - Union

Do you have a passion for public service? Join the Office of the City Clerk and make a difference

The Legislative Clerk provides clerical, records management and administrative support services to the functions of the Office of the City Clerk. Other duties include customer service responses, financial and budget activities, coordination of special project activities, and other related responsibilities.

If you have a keen eye for detail, interest in local government, computer and excel proficiency, strong teamwork and excellent communication and customer service skills, this is the job for you

Duties - Union

• Provides information to the public regarding various general inquires
• Prepares and processes account receivable and payable transactions
• Creates, inputs, updates and maintains various paper and electronic records.
• Responds to records management problems researches and recommends solutions and improvements, and trains staff on best practices.
• Liaises with the Records Storage Contractor to manage retrievals and entry of files into archive.
• Monitors all records through their entire life cycle based on established retention schedule, including handling of confidential information and destruction of documents.
• Enters development bylaws and maintains City of Kelowna Bylaw records and systems
• Coordinates delivery of notices to the public as required under the legislation
• Prepares correspondence submission of summaries for Public Hearings/Meetings
• Collects tenders and records packages received in accordance with legislative requirements.
• Provides other administrative and clerical support, including backup to other departmental clerks.

Results and Activities - Non union

• High school graduation or equivalent

Knowledge - Non Union

Skills & Abilities - Non Union

• Attention to Detail
• Computer Literacy
• Teamwork

Posting Text

Physical Demands

Lifting and moving file boxes for records management.

Special Instructions to Applicant

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Additional Hiring Information

Pay Rate

Pay Rate $29.46 per hour

Posting Date

Posting Date 04/09/2024

Closing Date

Closing Date 04/23/2024

Days of Work

Days of Work Monday to Friday

Standard Hours per Day 7

Hours of Work

8 am to 4 pm

Work Location

Work Location CITY HALL

Specify Work Location

Documents Needed to Apply

Required Documents

Resume Optional Documents Cover LetterReferencesOther Document 1Other Document 2Other Document 3 Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How many years of experience do you have working in municipal or local government in a similar role?
  • None
  • Less than 1 year
  • 1 to 3 years
  • 3 to 5 years
  • More than 5 years
• * What level of proficiency do you have using the Microsoft Office Suite, including Word, Outlook, Excel and Power Point?
  • No experience
  • Basic
  • Intermediate
  • Advanced
  • Expert
• * How many years of experience do you have in a customer service role?
  • None
  • Less than 1 year
  • 1 to 3 years
  • 3 to 5 years
  • More than 5 years
• * Rate your level of experience with Records and Information Management (RIM) Systems/Programs.
  • Have used RIM programs on a daily basis
  • Occasionally use RIM programs
  • Have knowedge of RIM but do not use
  • No experience or involvement in working with the RIM Program
• * How many years of experience do you have conducting analysis of data, generating statistics and developing reports?
  • None
  • Less than 2 years
  • 2 to 4 years
  • 4 to 6 years
  • More than 6 years

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