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Corporate Secretary

4 weeks ago

Quebec, Canada WoodmenLife Full time
Corporate Secretary - Special Projects/FT/Middlesex County

New Jersey, USA Req #274

Corporate Secretary, Special Projects

(Full-Time/Middlesex County)

Are you passionate about driving meaningful impact behind the scenes?

At Easterseals New Jersey, a division of Affinity Partners Network, we’re on a mission to create lasting change through our mission.

We’re looking for a dynamic Corporate Secretary, Special Projects to be at the heart of our operations.

If you thrive in a fast-paced environment, excel at coordinating high-level initiatives, and want to play a pivotal role in supporting our leadership and board, this is the opportunity for you

Why This Role Matters:
As the Corporate Secretary, Special Projects, you’ll be the cornerstone of our governance and special initiatives. You’ll ensure our leadership team and board of directors are empowered to make critical decisions that align with our mission.

What You’ll Do:

  • Serve as the primary liaison between the executive leadership team and the board of directors, ensuring seamless communication and coordination.
  • Oversee the preparation, organization, and recording of board meetings, including agendas, minutes, and documentation.
  • Lead special projects that advance our strategic goals, working cross-functionally to manage initiatives from inception to completion.
  • Ensure compliance with legal, regulatory, and governance requirements, maintaining transparency and accountability across the organization.
  • Assist in high-level decision-making processes by providing critical insights and ensuring alignment with our non-profit’s mission.
  • Maintain up-to-date corporate records, policies, and governance frameworks.
  • Record actions taken during board/committee meetings to reflect the board’s proper discharge of its fiduciary duties.
  • Consult with the board of directors and the executive management team.
  • Ensure adherence to bylaws and corporate documents.
  • Ensure all corporate documents are filed and archived as required for the governance of Affinity Partners Network New Jersey and its subsidiaries.
  • Ensure compliance with national Easterseals rules and regulations.
  • Assist in recruiting new board members and provide onboarding for new board members.
  • Liaise with leadership, department heads, and board members to ensure organizational goals are met.
  • Interpret and communicate board policy to all stakeholders.
  • Verify and execute contracts, leases, and other legal documents on behalf of Affinity Partners Network and subsidiary corporations.
  • Ensure a high level of customer satisfaction.
  • Monitor project progress, drafting and distributing periodic progress reports for leadership and stakeholders.

What You Bring to the Table:

  • Proven experience as a Corporate Secretary or similar role in governance, administration, or project management.
  • Strong understanding of non-profit governance and compliance requirements.
  • Exceptional organizational and communication skills—able to juggle multiple priorities and stakeholders with ease.
  • A strategic mindset with an eye for detail and a passion for making a difference.
  • Ability to thrive in a collaborative, mission-driven environment, where every day is an opportunity to make a positive impact.

QUALIFICATIONS, SKILLS AND EXPERIENCE:

  • Bachelor’s degree in business or related field preferred. Eight to ten years’ experience in lieu of degree.
  • Minimum five (5) years of related Executive-level experience with previous experience in a senior-level management role required.
  • Minimum five (5) years of supervisory experience.
  • Ability to effectively interact with all levels of the organization including executive management.
  • Able to communicate and carry through the organization’s Vision and Purpose.
  • Able to make high-quality decisions that drive results.
  • Excellent planning, negotiation, and problem-solving skills with the ability to set priorities.
  • Embodies sound ethical standards and values; holds a high standard of integrity and trust; exhibits strong Business Acumen.
  • Customer-focused.
  • Proven ability to motivate others.
  • Demonstrates strategic and organizational agility.
  • Outstanding presentation and verbal and written communication skills.

What’s in it for you?

Be a part of a national organization that has helped people living with developmental disabilities and special needs for more than a century

Work with an awesome team of professionals who have a true passion for the work that they do.

  • Competitive pay
  • Medical, Dental, and Vision Insurance
  • Flexible Spending Accounts
  • No Cost Life and Accidental Death Insurance
  • Employer Paid Long Term Disability Insurance
  • Plentiful Voluntary Benefits
  • Employee Assistance Program
  • 403(b) Plan with Match
  • Discount Programs
  • Generous Paid Time Off and Holidays
  • Paid Time Off Buy-Back
  • Paid Medical Leave Time
  • Direct Deposit and Payroll Cards
  • Access to Electronic Pay Statements
  • Mileage Reimbursement
  • Employee Wellness Program
  • Employee Referral Program
  • Employee Paid Orientation & Training
  • Recognition Program

About Us
Easterseals is a national 501(c)3 nonprofit organization that has helped children and adults with disabilities and special needs, live better lives for more than half a century. Annually, over 9,000 individuals with disabilities and specific special needs in New Jersey receive services in our programs. We believe everyone has an inalienable right to realize their potential and live their life as they envision it; everyone is allowed access to opportunities that permit them to do so.

Our employees dedicate themselves to making positive differences in people’s lives every day by living our Core Values: RESPECTFULNESS, WARMTH, EXPERTISE.

Easterseals Is An Equal Opportunity Employer
As one of our core values, we strive to provide equal opportunity to all of our employees without regard to their age, gender, religion, race, color, national origin, marital status, sexual orientation, disability which is unrelated to the ability to perform essential job functions, unfavorable military discharge (except dishonorable), veteran status, marital status, parental status, genetic information, source of income or other legally protected category in accordance with applicable law with regard to receipt of services, appointment or election to voluntary office, or hiring for, assignment to, or promotion in staff positions.
Easterseals NJ offers paid training, 403(b) Retirement Plan and generous Paid Time Off for all employees To view all benefit information, visit www.enjbenefits.com

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