Marketing Administrator

2 weeks ago

Montreal, Canada Warner Media, LLC. Full time

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

This position manages all creative assets required to release films in Canada and provides professional executive administrative support to the Sr. Vice President of Marketing & Distribution in Canada.

Your Role Accountabilities

  • Coordinate with WB Global Tech Ops team and the various domestic and international creative teams to create and obtain necessary assets for Canadian campaigns this includes teaser launch and time of release (all trailers/digital/print/outdoor/radio and broadcast materials).
  • Manage our AOR for translations to have all necessary materials translated into Canadian French for the Quebec market and ensure proper approvals have been obtained. Manage the flow of creative materials to maintain the Warner Bros. Canadian website in both English and French. Ideate and develop new opportunities for growth of the Canadian website.
  • Under the direction of the VP of Theatrical Marketing, choose the materials that work best for the Canadian market, distribute those finished materials to our various agencies and ensure all pre-determined creative materials are scheduled to run on the appropriate mediums including out of home/print/radio/digital and broadcast.
  • Manage the ongoing rotation of all materials throughout the film campaigns with various agencies and media partners.
  • Follow up with agencies and vendors for Proof of Performance for all media placements.
  • Review all agency engagement reports with the VP of Marketing to ensure we are maximizing all opportunities in this area.
  • Handles all office and administrative related duties and inquiries for the SVP and the department. This includes correspondence, mail, Canadian customs broker, coordination of calendar, conference calls, meetings, events, ticket distribution and contact and distribution lists.
  • Research and book all departmental travel in accordance with the WB T&E policy and prepare and submit expense report.
  • Coordinates all logistics for screenings for internal and external parties, including invitation list and event related information. Works with AV marketing services, the Distribution division in Burbank and local facilities manager for the delivery of all DCP’s and Pix films to the WB screening room. Coordinates with local facilities the regular and special maintenance of the WB screening room.
  • Responsible for the management of all charitable inquiries for WB Canada including seeking approvals from Burbank team, fulfillment, correspondence and reporting to Sr. VP Marketing & Distribution and Burbank team.
  • Prepares and maintains reports, release schedules and presentations. Manages and reports weekly on all films above the line budgets. Responsible for the reconciliation of the Warner Bros. Canada AMEX corporate card for all Canadian divisions
  • Coordinates all departmental interactions with Canadian Picture Pioneer Assoc. in Canada
  • Responsible for input of shopping carts, goods receipts, new vendor input, general publicity code maintenance in co-ordination with team Burbank and offsite Finance. Work with finance to ensure all Canadian vendors are paid in a timely manner.
  • Works with Burbank Events team on the Toronto International Film Festival. Manages all ticket requests, allocations, distribution, and payment with TIFF team for featured films. Manages all post event invitations to Canadian partners.
  • Coordination of all office management logistics including but not limited to office supplies, printing, equipment, screening room set-up, security passes, onboarding of new and temporary employees and serve as point.

Qualifications and Experience

  • Minimum 5-7 years of providing high-level executive support in a senior role
  • Finance and SAP experience is a must
  • Excellent administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
  • Advanced knowledge of Microsoft Office —word, excel, power point) and Adobe / Photo Shop are a must

How We Get Things Done…

This last bit is probably the most important Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.If you’re a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at recruitadmin@wbd.com. #J-18808-Ljbffr

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