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Office Administrator
1 month ago
Responsibilities:
- Create a friendly and professional experience for clients, acting as the first point of contact at Reception
- Manage the office phone system including answering phones, directing calls appropriately
- Maintenance of office facilities and cleanliness
- Ordering and maintaining supplies
- Ordering catering for meetings
- Meeting rooms booking, set up and take down
- Collection of mail, parcels, and deliveries, coordinate couriers
- Run errands when required
- IT support & troubleshooting with IT supplier
- Maintenance of device inventory
- Responding to general inquiries, and coordinating with new clients
- Assisting with maintenance of client database (CRM)
- Filing and record management
- General Administrative duties
- Assisting with onboarding/off boarding employees
- Coordinating new employee equipment and account set up
- Assisting with performance reviews administration
- Monthly updates of work-based training hours
- Data entry / processing & document control
- Subcontractor record management
- Support the coordination of events & functions
- Ad-hoc admin duties as required
- Ad-hoc projects related support
- Starts April 18th for 6 weeks
- Hours: Monday - Friday 8-4:30
- Transit accessible North Vancouver location
- Minimum 2 years recent experience in similar role
- Post-secondary education in business administration or a related field is an asset
- HR Administrative/Coordination experience an asset
- Excellent communication skills, verbal and written
- Strong data entry skills
- Proficient using Google Suite - must have
- Proficient using MS Word Suite, Word, Excel, Outlook, Powerpoint
- Tech savvy
- Demonstrated communication and customer service skills
- Excellent ability to prioritize workload
- Strong attention to detail
- Flexible and adaptable to change
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